Live Event Operations Coordinator (Racing & Venues)

National Association for Stock Car Auto Racing (NASCAR); Richmond (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Richmond Raceway is seeking an Event Operations Coordinator to lead planning, coordination, and execution of race weekends and non-race events. You will partner with Event Operations leadership, internal departments, contractors, and vendors to coordinate logistics, facility readiness, and operational support.

The role requires flexibility for evenings, weekends, holidays, and extended hours during race weekends.

Qualifications

• Strong organizational and time management skills in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, Outlook and standard business software.
• Excellent verbal, written, and interpersonal communication abilities.

Responsibilities

• Coordinate, schedule, and manage contracted services for race weekends and facility events.
• Manage department inventories and coordinate materials required for event operations.
• Assist with facility tours for prospective clients and event organizers.
• Conduct and coordinate facility site visits, scheduling appropriate staff support as needed.
• Facilitate pre-event and post-event facility inspections, document findings, and maintain event records.
• Coordinate electrical and rental orders for booked events.
• Assist with room setups, event setup, teardown, and venue conversions as needed.
• Coordinate security requests and escort arrangements for VIPs, dignitaries, and special guests.
• Assist with the preparation and ongoing updates of Event Operations Plans (EOPs) for race weekends and special events.
• Serve as a resource for event clients by addressing operational questions and helping resolve event-related issues.
• Maintain regular follow-up with existing customer base to ensure service levels and secure referrals.
• Prepare billing settlements and track invoice payments.
• Assist with emergency response activities related to facility operations.
• Test repaired equipment to verify proper operation.
• Requisition parts and supplies with leadership approval.
• Maintain accurate records and operational documentation.
• Perform routine housekeeping to ensure a clean, safe, and professional facility.
• Assist with event and/or track preparation, maintenance, and restoration activities, as needed.
• Promote and maintain compliance with all health, safety, and environmental policies.
• Verify that assigned Event Operations staff complete required safety inspections and that all safety measures are in place prior to events.
• Support the continuous improvement of departmental procedures to enhance operational efficiency.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Driver's license

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Richmond Raceway is seeking an Event Operations Coordinator to lead planning, coordination, and execution of race weekends and non-race events. You will partner with Event Operations leadership, internal departments, contractors, and vendors to coordinate logistics, facility readiness, and operational support.

The role requires flexibility for evenings, weekends, holidays, and extended hours during race weekends.