Liturgical Operations Coordinator

McDonell Area Catholic Schools; Chippewa Falls (WI); On-site; USD 22,000 - 31,000; Full time

Job summary

Our Lady of the Falls Catholic Community seeks a Catholic Liturgy Administrative Assistant to support parish liturgies and ceremonies. You will manage scheduling, records, supplies, and setup to enable Masses, sacraments, funerals, and devotions across multiple parish sites with care and attention to detail.

The role requires organized individuals who can communicate clearly, handle confidential information, and interact compassionately with families, staff, and volunteers.

Qualifications

• High school diploma required. An associate or bachelor's degree in business administration, communications, office administration, or a related field is preferred.
• Two or more years of administrative, office management, or related experience preferred.
• Strong organization and time management, with careful attention to detail.
• Clear, professional writing and speaking skills.
• Discretion with confidential and sensitive information.
• Comfort with Microsoft Office, Google Calendar, email, databases, and standard office equipment.

Responsibilities

• Type the Prayers of the Faithful, including Mass intentions, and distribute them to each parish site.
• Print worship aids for all OLF parishes and distribute them to each site.
• Fill liturgical roles for weekends and Holy Days using Ministry Scheduler Pro.
• Serve as the funeral contact person for families and funeral homes.
• Schedule funeral sacristans, servers, and readers as needed.
• Notify the schools of upcoming funerals.
• Set up the church for funerals, Baptisms, and weddings.
• Schedule liturgical minister trainings and communicate with the ministers involved.
• Assign volunteers to refresh holy water fonts and candles, and to clean liturgical vessels and vestments.
• Keep altar cloth and server alb cleaning schedules up to date.
• Track liturgical supply inventory and place orders, including Easter candles and palms.
• Manage the lost and found and information boards at each parish site.
• Disinfect children's bags on a regular schedule.
• Schedule extra ministers and coordinate with church decorators for patronal feast days, All Souls Day, St. Blaise, Ash Wednesday, solemnities, Christmas, and the Triduum.
• Coordinate scheduling for the Corpus Christi procession and Divine Mercy Sunday.
• Perform other duties consistent with the position as assigned by the Pastor or the Director of Administration and Communications

Skills

Organization

Communication

Confidentiality

Service

Teamwork

Initiative

Faith and Mission

Education

High school diploma

Associate or bachelor's degree in business administration, communications, office administration, or related field

Tools

Microsoft Office

Google Calendar

Email/Databases

Job description

Our Lady of the Falls Catholic Community seeks a Catholic Liturgy Administrative Assistant to support parish liturgies and ceremonies. You will manage scheduling, records, supplies, and setup to enable Masses, sacraments, funerals, and devotions across multiple parish sites with care and attention to detail.

The role requires organized individuals who can communicate clearly, handle confidential information, and interact compassionately with families, staff, and volunteers.