Litigation Secretary - Labor & Employment

Adams-; San Diego (CA); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) with Profit Sharing

Generous PTO and Paid Holidays

Hybrid Work Schedule (Three Remote Dys

Job summary

Adams- in San Diego seeks an experienced Litigation Secretary to support a busy labor and employment litigation practice. You will manage pleadings, court filings, calendars, and depositions while ensuring compliance with state and federal rules.

Ideal candidates have 5+ years of litigation support experience, proficiency with e-filing systems, and strong organizational skills in a fast-paced environment. Hybrid schedule with remote work options is available.

Qualifications

• Minimum 5 years of legal secretary or litigation secretary experience.
• Thorough understanding of California court rules, procedures, and filing requirements.
• Experience preparing document shells, finalizing legal documents, and locating applicable court rules.
• Knowledge of litigation docketing and calendaring procedures.
• Experience supporting attorneys through all phases of litigation, including discovery.
• Proficiency with Microsoft Office Suite, Outlook, e-filing systems, and legal software.

Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Manage state and federal court filings, including electronic filing through California and federal court systems.
• Maintain litigation calendars and docket deadlines using calendaring and docketing software.
• Monitor court rules, filing requirements, and litigation deadlines to ensure compliance.
• Assist attorneys throughout the entire litigation lifecycle, from case inception through trial preparation.
• Coordinate depositions, hearings, mediations, and meetings, including scheduling court reporters and videographers.
• Maintain and organize client files and case records.
• Manage attorney calendars, travel arrangements, expense reimbursements, and time entry.
• Review vendor invoices and submit payment requests as needed.
• Provide professional telephone and administrative support to assigned attorneys.
• Utilize legal technology platforms including document management systems, calendaring software, and litigation support tools.

Skills

Legal secretarial experience

Litigation experience

California court rules

Document management

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

e-filing systems

PACER

iManage

NetDocuments

Milana/CompuLaw

LexisNexis

Job description

Litigation Secretary - Labor & Employment (JN -042026-420934) San Diego, California

Salary: USD85000 - USD115000 per year

Litigation Secretary

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to support a busy litigation practice handling labor & employment and civil litigation matters. This role is ideal for a highly organized professional with strong state and federal litigation experience who thrives in a fast-paced environment and takes pride in delivering exceptional support to attorneys and clients.

Key Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Manage state and federal court filings, including electronic filing through California and federal court systems.
• Maintain litigation calendars and docket deadlines using calendaring and docketing software.
• Monitor court rules, filing requirements, and litigation deadlines to ensure compliance.
• Assist attorneys throughout the entire litigation lifecycle, from case inception through trial preparation.
• Coordinate depositions, hearings, mediations, and meetings, including scheduling court reporters and videographers.
• Maintain and organize client files and case records.
• Manage attorney calendars, travel arrangements, expense reimbursements, and time entry.
• Review vendor invoices and submit payment requests as needed.
• Provide professional telephone and administrative support to assigned attorneys.
• Utilize legal technology platforms including document management systems, calendaring software, and litigation support tools.

Qualifications

• Minimum 5 years of legal secretary or litigation secretary experience.
• Strong state and federal civil litigation experience.
• Thorough understanding of California court rules, procedures, and filing requirements.
• Experience preparing document shells, finalizing legal documents, and locating applicable court rules and procedures.
• Knowledge of litigation docketing and calendaring procedures.
• Experience supporting attorneys through all phases of litigation, including discovery.
• Proficiency with Microsoft Office Suite, Outlook, e-filing systems, and legal software.
• Experience with platforms such as iManage, NetDocuments, Milana/CompuLaw, Best Authority, PACER, ECF, LexisNexis, or similar systems is highly preferred.
• Excellent attention to detail, communication, and organizational skills.
• Demonstrated flexibility, adaptability, and willingness to learn new systems and procedures.

Top Priorities

State and Federal Civil Litigation Experience

• Experience drafting, preparing, and finalizing litigation documents.
• Knowledge of California court rules and procedures.

Docketing and Calendaring

• Strong understanding of litigation deadlines and court calendaring requirements.

Teachability and Flexibility

• Eager to learn, adaptable, and capable of thriving in a collaborative team environment.
• Medical, Dental, and Vision Insurance
• 401(k) with Profit Sharing
• Generous PTO and Paid Holidays
• Hybrid Work Schedule (Three Remote Days Per Week)
• Stable and collegial team environment within a nationally recognized law firm