Litigation Secretary - Join a Growing Team!

Adams & Martin Group; Sacramento (CA); On-site; USD 82,000 - 95,000; Full time

Job summary

Adams & Martin Group in California is seeking an experienced Legal Secretary to support attorneys in its Construction and Litigation Practice Group. The role blends litigation and transactional duties, including handling construction contracts and related agreements.

Ideal candidates are highly organized, detail-oriented, and able to manage competing priorities in a fast-paced legal environment.

Qualifications

• 5+ years of legal secretary experience supporting litigation attorneys.
• Experience with construction, commercial, or business litigation preferred.
• Experience supporting construction contracts and/or commercial agreements preferred.
• Knowledge of California and federal court procedures, including e-filing.
• Familiarity with AAA and JAMS filing requirements preferred.
• Strong document production and organizational skills.

Responsibilities

• Manage attorney calendars, scheduling, deadlines, and travel arrangements.
• Prepare, proofread, format, and finalize legal documents including pleadings and contracts.
• Coordinate state and federal court filings, including e-filing.
• Assist with arbitration, mediation, deposition, hearing, and trial prep.
• Coordinate with clients, courts, opposing counsel, experts, vendors, and service providers.
• Maintain client files, matter records, and conflict checks.
• Support billing, time entry, and pre-bill review.
• Collaborate with attorneys, paralegals, and staff to ensure workflow.

Skills

Calendar management

Attention to detail

Multitasking

Communication skills

Proofreading

Tools

Microsoft Office Suite

Job description

Legal Secretary - Construction & Litigation Practice Group

A well-established California law firm is seeking an experienced Legal Secretary to support attorneys in its Construction and Litigation Practice Group. This role provides a blend of litigation and transactional support, including assistance with construction contracts and related agreements. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced legal environment.

Essential Responsibilities

• Manage attorney calendars, scheduling, deadlines, and travel arrangements.
• Prepare, proofread, format, and finalize legal documents, including pleadings, motions, discovery, correspondence, contracts, amendments, and change orders.
• Coordinate state and federal court filings, including e-filing.
• Assist with arbitration, mediation, deposition, hearing, and trial preparation.
• Coordinate with clients, courts, opposing counsel, experts, vendors, and service providers.
• Maintain client files, matter records, conflict checks, and new matter documentation.
• Support billing, time entry, expense reporting, and pre-bill review.
• Collaborate with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service.

Qualifications

• 5+ years of legal secretary experience supporting litigation attorneys.
• Experience in construction, commercial, or business litigation preferred.
• Experience supporting construction contracts and/or commercial agreements preferred.
• Knowledge of California and federal court procedures, including e-filing.
• Familiarity with AAA and JAMS filing requirements preferred.
• Advanced proficiency in Microsoft Office Suite.
• Strong proofreading, document production, organizational, and communication skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Compensation

$82,000 - $95,000 annually, depending on experience and qualifications.

Desired Skills and Experience

The ideal candidate will have 5+ years of legal secretary experience supporting litigation attorneys, with exposure to construction law, commercial litigation, or related practice areas. Candidates should possess strong document production skills, experience managing complex calendars and court filings, and the ability to prioritize multiple deadlines while maintaining a high level of accuracy and client service.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.