Litigation Secretary - Labor & Employment

Adams & Martin Group; San Diego (CA); Hybrid; USD 85,000 - 114,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with profit sharing

Generous paid time off and holidays

Hybrid work schedule

Job summary

Adams & Martin Group seeks an experienced Litigation Secretary to support a busy civil litigation practice in the La Jolla/UTC area. You will handle pleadings, e-filing, and calendar management, ensuring deadlines are met across state and federal courts.

The role requires strong California litigation knowledge, 5+ years in a similar position, and proficiency with MS Office and litigation tools. A hybrid schedule offers 2 onsite days and 3 remote days each week.

Qualifications

• 5+ years of litigation secretary or legal assistant experience preferred.
• Strong knowledge of California state and federal civil litigation procedures.
• Experience with calendaring, docketing, and deadlines management.
• Proficiency with MS Office and document management systems.
• Familiarity with e-filing rules for CA courts.

Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, discovery, and other documents.
• E-file documents in California state and federal courts.
• Manage attorney calendars, deadlines, and hearings.
• Coordinate depositions, mediations, and trial-related events.
• Assist with discovery, document production, and trial preparation.
• Maintain client files and case records; handle time entry and reimbursements.
• Provide professional support to attorneys, clients, court personnel, and opposing counsel.

Skills

Litigation experience

California civil litigation

Docketing/calendaring

MS Office proficiency

E-filing knowledge

Document management systems

Communication skills

Attention to detail

Tools

iManage

NetDocuments

Milana/CompuLaw

Best Authority

PACER

Job description

A well-established law firm in the La Jolla/UTC area is seeking an experienced Litigation Secretary to support a busy civil litigation practice. This position offers the opportunity to work closely with attorneys handling complex litigation matters while playing a key role in managing cases from inception through trial.

The ideal candidate will have strong knowledge of California state and federal court procedures, experience with litigation calendaring and docketing, and the ability to thrive in a fast-paced environment. Candidates who are organized, adaptable, and eager to learn are encouraged to apply.

Position Details

Salary: $85,000 - $114,321 DOE La Jolla / UTC Area, San Diego, CA | Full-Time | Hybrid (3 Remote Days per Week)

Responsibilities

• Prepare, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• E-file documents in California state and federal courts.
• Maintain attorney calendars, deadlines, hearings, and litigation schedules.
• Perform docketing and ensure compliance with court rules and filing deadlines.
• Coordinate depositions, mediations, hearings, and other case-related events.
• Assist with discovery, document production, and trial preparation.
• Organize and maintain client files and case records.
• Manage attorney time entry, expense reimbursements, and administrative support tasks.
• Provide professional support to attorneys, clients, court personnel, and opposing counsel.

Qualifications

• 5+ years of litigation secretary or legal assistant experience preferred.
• Strong experience in California state and federal civil litigation.
• Knowledge of California court rules, procedures, and e-filing requirements.
• Ability to prepare and finalize pleadings, motions, and other litigation documents.
• Experience with calendaring, docketing, and deadline management.
• Familiarity with the full litigation lifecycle, including discovery and trial preparation.
• Proficiency with Microsoft Office, document management systems, and litigation support software.
• Experience with platforms such as iManage, NetDocuments, Milana/CompuLaw, Best Authority, PACER, or similar systems is a plus.
• Strong attention to detail, organizational skills, and communication abilities.

Top Priorities

• State and federal civil litigation experience.
• Strong docketing and calendaring skills.
• Teachable, flexible, and adaptable mindset.

Benefits

• Medical, dental, and vision insurance
• 401(k) with profit sharing
• Generous paid time off and paid holidays
• Hybrid work schedule

Schedule

• Monday through Friday, 8:00 AM to 5:00 PM
• First month onsite for training
• Hybrid schedule thereafter: 2 days onsite and 3 remote days per week (consistent remote days required)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.