Litigation Legal Secretary- 3590228

AMS-Staffing-Inc; San Diego (CA); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Hybrid work environment

Referral payout ($500)

Job summary

AMS-Staffing-Inc is sourcing a Litigation Legal Secretary for a top international law firm in San Diego (La Jolla/UTC). The role offers a hybrid schedule (2 days in office, 3 remote) after a 45-day ramp-up, with a direct-hire contract and a salary range of $80K–$115K.

Expect calendar management, document drafting, and close interaction with attorneys. Ideal candidates have 5+ years in civil litigation support, advanced MS Office and legal software skills, and the ability to handle multiple tasks

Qualifications

• Five+ years of civil litigation experience in a legal secretary or legal administrative support role.
• Familiarity with legal vocabulary, court procedures, and litigation processes.
• Experience with electronic filing is advantageous.
• Advanced skills in MS Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Draft, format, and proofread letters, memoranda, briefs and other legal documents.
• File legal paperwork with state and federal courts, with experience in e-filing an advantage.
• Manage attorneys' schedules using Outlook and Milana; coordinate meetings and deadlines.
• Prepare engagement letters, client intake forms, and new matter requests.
• Maintain client records physically and digitally in line with firm policy.
• Track deadlines, court dates, and calendar commitments; arrange meetings and travel.
• Process vendor invoices and submit payments; assist with expense reports.

Skills

Civil litigation experience

Legal secretary experience

Advanced computer skills

Microsoft Office Suite

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

Lexis Nexis

Pacer

ECF

iManage

Milana

Concur

Chrome River

Aderant

InTapp

Litera

Microsoft Office

Job description

Job Title:Litigation Legal Secretary

Location:San Diego, 92121

Salary/Payrate:$80K-$115K

Work Environment: Hybrid, (2 days in office/3 remote) after 45 day ramp up.

Term: Direct Hire

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client, a well-regarded international law firm is looking for a Litigation Legal Secretary to join their San Diego (La Jolla/UTC) team.

Key Responsibilities

• Compose, draft, and format letters, correspondence, memoranda, briefs, and various legal documents
• Submit, file, and lodge legal paperwork promptly and accurately with state and federal courts (experience with electronic filing is advantageous)
• Manage, coordinate, and maintain attorneys’ schedules using Outlook and Milana (including booking meetings, tracking deadlines, and organizing appointments)
• Create, prepare, and process engagement agreements, client intake forms, and new matter requests
• Consistently review, proofread, and edit documents to ensure precision, correctness, and completeness before distribution or filing
• Organize, update, and maintain client records in both physical and digital formats while adhering to firm policies on file management and record retention
• Track, monitor, and follow up on deadlines, court dates, and scheduled commitments using calendaring and docketing systems
• Coordinate, schedule, and arrange meetings, conference calls, and appointments; handle related logistics such as ordering food, beverages, or equipment as needed
• Plan, coordinate, and arrange travel for attorneys; prepare and submit expense reports and reimbursement requests promptly
• Examine, verify, and review vendor invoices for accuracy; prepare payment requests and ensure timely submission to clients or accounting departments
• Demonstrate teamwork by assisting colleagues and supporting others when necessary
• Manage, balance, and prioritize multiple tasks and deadlines while maintaining professionalism; proactively request help when requiredProvide support to guests, paralegals, and attorneys in the absence of assigned secretaries; take on additional or overflow assignments as needed

Requirements

• High school diploma required; associate’s or bachelor’s degree preferred but not mandatory
• At least five years of civil litigation experience in a legal secretary or legal administrative support role
• Advanced computer skills and proficiency with legal and business software, including Lexis Nexis, Pacer, ECF, iManage or similar document management systems, Milana, Concur, Chrome River, Aderant, InTapp, Litera, and Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Strong familiarity with legal vocabulary, court procedures, litigation processes, and legal documentation, including the ability to create tables of contents and tables of authorities
• Ability to understand that job duties may evolve; additional responsibilities may be assigned and qualifications may change over time