Litigation Secretary for AM Law Firm

Adams & Martin Group; Newport Beach (CA); Vor Ort; USD 48.000 - 64.000; Vollzeit

Zusammenfassung

Adams & Martin Group in Orange County seeks a proactive Legal Assistant / Practice Assistant to support attorneys and practice teams across administrative, client service, litigation, and business development tasks.

The role requires at least 2 years in a law firm setting, strong MS Office skills, and solid organizational abilities to manage multiple priorities in a fast-paced environment.

Qualifikationen

• Minimum 2 years of experience in a law firm or professional services environment.
• Proficiency in Word, Outlook, Excel, and PowerPoint.
• Experience calendaring, travel coordination, document management, and client communications.
• Familiarity with court filing procedures, legal research platforms, and billing/time-entry systems preferred.
• Excellent written and verbal communication with strong attention to detail.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Professional, service-oriented, and able to work effectively in a collaborative team; willing to work extra hours.

Aufgaben

• Attorney & Practice Support: Manage calendars, meetings, travel, and communications.
• Coordinate with internal departments and outside vendors to support litigation, transactions, and client matters.
• Assist with document preparation, editing, proofreading, and administrative projects.
• Support case teams with research, spreadsheets, correspondence, and trial preparation.
• Maintain organized files and assist with document production and distribution.
• Client Intake, Billing & Filings: Assist with new client and matter intake; assist with filings and billing.
• Marketing & Business Development: Prepare bios, marketing documents, maintain databases, support events and sponsorships.

Kenntnisse

Attention to detail

Communication skills

Organizational skills

Teamwork / collaboration

Time management

Tools

Microsoft Office Suite

Legal research platforms

Jobbeschreibung

Adams & Martin Group is partnering with a highly regarded law firm to identify a Legal Assistant / Practice Assistant for its Orange County office. This is a highly visible role supporting attorneys and practice teams through a combination of administrative, client service, litigation, and business development responsibilities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional environment.

Key Responsibilities

• Attorney & Practice Support

• Manage attorney calendars, meetings, travel arrangements, and communications.
• Coordinate with internal departments and outside vendors to support litigation, transactions, and client matters.
• Assist with document preparation, editing, proofreading, and administrative projects.
• Support case teams with research, spreadsheets, correspondence, and trial preparation.
• Maintain organized electronic and physical files and assist with document production and distribution.

Client Intake, Billing & Filings

• Assist with new client and matter intake processes.
• Support state and federal court filings and coordinate with filing service providers.
• Assist with time entry, billing, and matter management functions.

Marketing & Business Development

• Prepare attorney biographies, presentation materials, and marketing documents.
• Maintain contact databases and support business development initiatives.
• Conduct research and assist with client events, sponsorships, and relationship-building activities.

Qualifications

• Minimum 2 years of experience in a law firm or professional services environment.
• Strong proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience supporting attorneys with calendaring, travel coordination, document management, and client communications.
• Familiarity with court filing procedures, legal research platforms, and billing/time-entry systems preferred.
• Excellent written and verbal communication skills with exceptional attention to detail.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Professional, service-oriented, and able to work effectively in a collaborative team environment.
• Ability to work additional hours as needed to support business demands.

This is an excellent opportunity for a polished legal professional seeking a long-term position with a respected firm that values teamwork, client service, and professional excellence.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.