Executive Litigation Legal Secretary

Adams & Martin Group; California (MO); Hybrid; USD 90,000 - 105,000; Full time

Job summary

A reputable legal staffing agency is seeking an experienced Executive Litigation Legal Secretary in Los Angeles to support senior partners and Of Counsel attorneys. The role entails managing complex litigation, coordinating client communications, and providing administrative support. The ideal candidate has over 5 years of experience in a law firm and is proficient in legal procedures and Microsoft Office. This position offers a hybrid work model with flexibility.

Qualifications

• 5+ years' experience in a litigation-heavy assistant role.
• Deep knowledge of state and federal court procedures.
• Proven ability to juggle multiple calendars and priorities.

Responsibilities

• Provide executive-level legal administrative support.
• Manage complex litigation support, including e-filings.
• Handle client coordination, confidential matters, and pleadings.

Skills

Experience supporting attorneys

Knowledge of state and federal court filing procedures

Calendar management

Microsoft Office proficiency

Discretion and professionalism

Client service orientation

Tools

Microsoft Office

Zoom

Teams

Westlaw

Job description

Overview

Adams & Martin Group has partnered with a top-tier international law firm in downtown Los Angeles to find a sharp, experienced Executive Litigation Legal Secretary to support a highly regarded Litigation team. This high-profile role involves supporting two senior Partners-one the head of the practice-and two Of Counsel attorneys. The ideal candidate will be organized, detail-driven, calm under pressure, and experienced in federal and state litigation. This is a phenomenal opportunity to join a collegial and prestigious legal team.

Base pay range

$90,000.00/yr - $105,000.00/yr

Responsibilities

• Provide executive-level legal administrative support for two Partners and two Of Counsel attorneys.


• Manage complex litigation support, including state, federal, and appellate e-filings, trial preparation, and calendaring deadlines.


• Oversee heavy calendar and travel management across multiple time zones.


• Handle client contact and coordination, draft correspondence, and manage confidential matters with discretion.


• Assist with pleadings, depositions, scheduling, meeting preparation, and minute book maintenance.


• Coordinate with internal teams (IT, Travel, Office Services) and vendors.


• Track deliverables, prepare legal and corporate documents, and process time entries and expenses.


• Perform administrative tasks such as scanning, maintaining electronic and paper files, and supporting client meetings.


• Provide high-level executive support, including background prep, research, and sensitive communications.

Qualifications

• 5+ years' experience supporting attorneys in a litigation-heavy executive assistant role, ideally in a law firm.


• Deep knowledge of state and federal court filing procedures.


• Proven experience juggling multiple attorney calendars and priorities.


• Proficiency in Microsoft Office, Zoom, Teams, and legal research tools like Westlaw.


• High level of professionalism, discretion, and client service orientation.


• Comfortable working in a hybrid schedule and supporting after-hours needs when required.

Required work hours

Monday-Friday, 9:00 AM - 5:30 PM (possibility of earlier start once trained)

Location

Brand new downtown LA office (Parking is not covered)

Work Schedule

Hybrid: In-office Wednesday-Friday, remote Monday and Tuesday (with flexibility to adjust as needed)

Equity, inclusion and safety statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services