Litigation Secretary: Elite Trial & Filing Support

Adams & Martin Group; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Adams & Martin Group in Irvine, CA seeks a skilled Legal Secretary to provide high-level administrative support to litigation attorneys. You will prepare legal documents, manage e-filing, and coordinate calendars and hearings to ensure timely filings.

The ideal candidate has 5+ years of experience in a law firm, strong knowledge of court procedures, and excellent writing and proofreading skills, with proficiency in MS Office and document management systems.

Qualifications

• Minimum five (5) years of legal secretary experience, preferably supporting litigation attorneys.
• Strong knowledge of state and federal court procedures, litigation practices, and e-filing requirements.
• Excellent writing, editing, proofreading, and document formatting skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Prepare, revise, format, and finalize legal documents, correspondence, memoranda, pleadings, and emails.
• Manage all aspects of e-filing in state and federal courts, ensuring compliance with court rules and deadlines.
• Support attorneys through all stages of litigation, from case initiation through trial and resolution.
• Assemble and prepare exhibits, binders, and supporting documents for filings and hearings.
• Proofread legal documents for accuracy and formatting.
• Coordinate attorney schedules, appointments, meetings, court appearances, and deadlines.
• Maintain and monitor attorney calendars, ensuring critical deadlines are tracked.
• Prepare and process new client and matter intake documentation.
• Utilize legal software and document management systems to create and manage documents.
• Arrange attorney travel and itineraries.

Skills

Litigation procedures knowledge

Document formatting

Microsoft Office

Communication skills

Time management

Attention to detail

Verbal and written communication

Education

High School Diploma

Tools

iManage

Best Authority

Job description

Adams & Martin Group in Irvine, CA seeks a skilled Legal Secretary to provide high-level administrative support to litigation attorneys. You will prepare legal documents, manage e-filing, and coordinate calendars and hearings to ensure timely filings.

The ideal candidate has 5+ years of experience in a law firm, strong knowledge of court procedures, and excellent writing and proofreading skills, with proficiency in MS Office and document management systems.