Litigation Secretary: E-Filing Expert & Docketing Pro

ExecuSource, Inc.; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

ExecuSource, Inc. is seeking a skilled Legal Secretary for our Phoenix office. The position requires advanced typing, strong secretarial abilities, and hands-on experience with court e-filing, docket management, and billing support.

The successful candidate will file documents in State and Federal Courts (PACER/ECF), manage attorney calendars, and maintain organized client files. Proficiency in MS Office and legal terminology is essential for success in this role.

Qualifications

• High school diploma required; college degree preferred.
• Minimum of 3 years of experience as a Legal Secretary, preferably in litigation.
• Strong secretarial skills, including advanced document formatting and high typing proficiency.
• Proven experience with State and Federal Court e-filing systems (PACER, ECF).
• Experience managing or supporting docketing functions and tracking court deadlines.
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF).
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur).
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) with complex formatting.

Responsibilities

• Prepare, revise, format, and proofread briefs, pleadings, and other legal documents with high accuracy.
• Maintain fast, accurate typing to support busy litigation practice.
• File documents electronically in State and Federal Courts (PACER, ECF).
• Manage attorney calendars, court deadlines, and dockets for filing compliance.
• Maintain organized client and case files using document and practice management systems.
• Coordinate scheduling, meetings, and travel arrangements for attorneys.
• Review and adjust timekeeper timesheets; assist with billing and reimbursements.
• Provide professional telephone support and receptionist coverage as needed.
• Review vendor invoices and submit check requests for payment.

Skills

Advanced typing

Court e-filing

Docket management

Microsoft Office expert

Legal terminology

Legal research tools

Travel coordination

Education

High school diploma

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Concur

Job description

ExecuSource, Inc. is seeking a skilled Legal Secretary for our Phoenix office. The position requires advanced typing, strong secretarial abilities, and hands-on experience with court e-filing, docket management, and billing support.

The successful candidate will file documents in State and Federal Courts (PACER/ECF), manage attorney calendars, and maintain organized client files. Proficiency in MS Office and legal terminology is essential for success in this role.