Legal Secretary

ExecuSource, Inc.; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

ExecuSource, Inc. is seeking a skilled Legal Secretary for our Phoenix office. The position requires advanced typing, strong secretarial abilities, and hands-on experience with court e-filing, docket management, and billing support.

The successful candidate will file documents in State and Federal Courts (PACER/ECF), manage attorney calendars, and maintain organized client files. Proficiency in MS Office and legal terminology is essential for success in this role.

Qualifications

• High school diploma required; college degree preferred.
• Minimum of 3 years of experience as a Legal Secretary, preferably in litigation.
• Strong secretarial skills, including advanced document formatting and high typing proficiency.
• Proven experience with State and Federal Court e-filing systems (PACER, ECF).
• Experience managing or supporting docketing functions and tracking court deadlines.
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF).
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur).
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) with complex formatting.

Responsibilities

• Prepare, revise, format, and proofread briefs, pleadings, and other legal documents with high accuracy.
• Maintain fast, accurate typing to support busy litigation practice.
• File documents electronically in State and Federal Courts (PACER, ECF).
• Manage attorney calendars, court deadlines, and dockets for filing compliance.
• Maintain organized client and case files using document and practice management systems.
• Coordinate scheduling, meetings, and travel arrangements for attorneys.
• Review and adjust timekeeper timesheets; assist with billing and reimbursements.
• Provide professional telephone support and receptionist coverage as needed.
• Review vendor invoices and submit check requests for payment.

Skills

Advanced typing

Court e-filing

Docket management

Microsoft Office expert

Legal terminology

Legal research tools

Travel coordination

Education

High school diploma

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Concur

Job description

IMMEDIATE Legal Secretary! Location: Phoenix, AZ 85012

Our law firm client, a leading labor and employment law practice, is seeking a highly skilled Legal Secretary to join their Phoenix office. This role is ideal for a detail-oriented professional with strong secretarial expertise, advanced typing skills, and hands-on experience with court e-filing and docket management. This position plays a critical role in supporting attorneys and ensuring seamless legal operations and exceptional client service.

Key Responsibilities:

• Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with a high degree of accuracy
• Maintain fast and accurate typing speed to support busy litigation practices
• File documents electronically in State and Federal Courts, including experience with e-filing systems such as PACER and ECF
• Manage and monitor attorney calendars, court deadlines, and case dockets to ensure compliance with filing requirements
• Maintain organized and accurate client and case files using document management and practice management systems
• Coordinate scheduling, meetings, and travel arrangements for attorneys
• Review, enter, and adjust timekeeper timesheets; assist with billing processes, pre-bill review, and reimbursements
• Provide professional telephone support and occasional receptionist coverage as needed
• Review vendor invoices, prepare check requests, and ensure timely submission for payment

Requirements:

• High school diploma required; college degree preferred
• Minimum of 3years of experience as a Legal Secretary, preferably in litigation
• Demonstrated strong secretarial skills, including advanced document formatting and high typing proficiency
• Proven experience with State and Federal Court e-filing systems (PACER, ECF, and applicable state platforms)
• Experience managing or supporting docketing functions and tracking court deadlines
• Proficiency with legal research and case management tools (LexisNexis, PACER, ECF)
• Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur)
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting (tables of authorities and contents)
• Strong understanding of legal terminology, litigation procedures, and court rules

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