Litigation Secretary - Bloomfield Hills

McDonald Hopkins; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

McDonald Hopkins LLC in Bloomfield Hills is seeking a Legal Secretary for our Litigation Department. You will support attorneys by preparing correspondence, memoranda and pleadings, filing documents, and maintaining calendars.

The ideal candidate can transcribe from drafts or dictation, proofread for grammar and punctuation, coordinate travel, handle time charges and billing, and work closely with administrative staff while maintaining client confidentiality.

Qualifications

• Ability to read and write to proof and edit routine law office documents.
• Ability to transcribe legal documents from rough drafts or dictation.
• Organize and prioritize multiple tasks under tight deadlines.
• Proofread typed material for grammar, punctuation and spelling.
• Proficiency in Microsoft Office software.
• Excellent interpersonal communication with clients and staff.

Responsibilities

• Prepare correspondence, memoranda and briefs from drafts; format pleadings and other legal documents.
• File legal documents and maintain file room records.
• Screen telephone calls and record messages; manage calendar and deadlines.
• Make travel arrangements and schedule appointments.
• Open new file requests; perform conflict checks and maintain files.
• Review older files for storage and prepare files for closure.
• Receive clients and visitors; maintain confidentiality of attorney-client relationship.
• Complete time charges; process bills and review billing sheets.
• Work closely with administrative support.

Skills

Reading & writing

Transcription

Organizational skills

Proofreading

Interpersonal skills

Time management

Tools

Microsoft Office

Job description

The Bloomfield Hills office of McDonald Hopkins LLC is seeking a Secretary for our Litigation Department.

Responsibilities

• prepare correspondence, memoranda and other legal documents from written and oral drafts, format briefs, pleadings and other legal documents
• file legal documents
• screen telephone calls, as appropriate and record messages
• maintain calendar and deadline reminder systems, make appointments
• make travel arrangements
• open new file requests, conflict of interest checks with file room records, and maintain client and general files
• conduct periodic review for possible storage of older files; prepare files to be closed
• receive clients and visitors; maintain good public relations with clients
• observe confidentiality of attorney-client relationship
• complete time charges
• processes bills; proofs billing sheets; reviews and edits bills
• work closely with administrative support

Skills Required

• ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
• ability to transcribe legal documents, correspondence and reports from rough draft or dictation
• ability to organize and prioritize numerous tasks and complete them under time constraints
• ability to proofread typed material for grammatical, typographical or spelling errors.
• demonstrate proficiency in Microsoftsoftware
• interpersonal skills necessary in order to communicate and follow instructions effectivelyfrom a diverse group of clients, attorneys and staff