Legal Secretary - Litigation

Bodman Law Firm; Troy (MI); On-site; USD 42,000 - 60,000; Full time

Job summary

Bodman Law Firm in Troy, MI is seeking a Legal Secretary - Litigation to provide dedicated support to senior attorneys. You will transcribe, draft and file legal documents, manage time entries, and maintain confidential attorney-client files.

The role requires strong proofreading, organization, and interpersonal skills to liaise with clients, courts, and staff. On-site position with a focus on accuracy and discretion.

Qualifications

• 5+ years of legal secretarial experience supporting senior level executives in litigation or related practice areas.
• Ability to transcribe legal documents and correspondence accurately from drafts or dictation.
• Excellent proofreading abilities for legal materials and calculations where applicable.
• Strong organization and prioritization of many tasks under time constraints.
• Excellent interpersonal skills to liaise with clients, attorneys and administration.

Responsibilities

• Transcribe and prepare correspondence, memoranda and other legal documents from drafts.
• Assist in case management through mediation or trial, including discovery and briefs.
• Input attorney timesheets and ensure timely submission.
• Finalize, file and serve pleadings in state, federal and appellate courts (incl. e-filing).
• Coordinate with clients, courts and counsel to schedule meetings and depositions.
• Maintain attorney calendars with hearings, meetings and depositions.
• Set up and maintain client records and filing systems.
• Draft and proof simple pleadings and correspondence as directed.
• Review incoming mail and determine urgency; work with attorneys accordingly.
• Coordinate with court reporters, videographers and interpreters as needed.
• Manage complex projects and maintain confidentiality of attorney-client matters.

Skills

Legal secretarial experience

Transcription

Proofreading

Time management

Interpersonal communication

Job description

Legal Secretary - Litigation

Department: Administrative Assistant

Employment Type: Permanent - Full Time

Location: Troy, MI

Description

As a Legal Secretary at Bodman, you will work closely with administrative support staff (word processing, office services, and receptionists) to transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties for attorneys, according to established policies and procedures. Maintain positive contact with your team, clients, attorneys, and administrative professionals and observe confidentiality of client matters.

Key Responsibilities

• Transcribe and prepare correspondence, memoranda, and other legal documents from written and oral drafts. Assist in case management through mediation and/or trial, including preparation of discovery, correspondence, memoranda, Judicial Council forms, briefs, and other legal documents.
• Input attorney’s time and ensure that timesheets are delivered to appropriate person in a timely manner.
• Finalize, file, and prepare pleadings for service in State, Federal, and Appellate Courts (including e-filing and e-service).
• Contact clients, courts, counsel, experts, witnesses, etc. via phone, e-mail, and/or correspondence to act as a liaison in scheduling/coordinating meetings, depositions, etc.
• Update and maintain attorney calendars with all court hearings, meetings, depositions, mediations, and expert depositions.
• Set up and maintain client records and filing system.
• Request conflict of interest checks.
• Ability to draft and proof simple pleadings and correspondence, as directed.
• Review incoming mail to determine urgency and work with attorneys accordingly.
• Retain court reporters, videographers, and interpreters, as necessary.
• Coordinate projects that may be complex in nature.
• Maintain good public relations with clients and observe confidentiality of attorney‑client relationship.
• Work with junior and senior level attorneys on your team with unique practices.

Skills, Knowledge and Expertise

• A resourceful mindset, with a desire to explore and learn new skills and technology.
• 5+ years of legal secretarial experience supporting senior level executives in practice areas such as litigation, corporate or labor/employment.
• Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation proficiently and accurately.
• Possess excellent proofreading abilities for law office correspondence and legal case matters, and the ability to perform non‑complex arithmetic calculations when verifying calculations on forms and documents.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and administrative professionals.