Litigation Assistant

Adams & Martin Group; California (MO); Hybrid; USD 72,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(K) Profit Sharing Plan

Flexible hybrid work model

Job summary

A leading legal services firm in San Francisco seeks a Litigation Legal Administrative Assistant to provide administrative support and manage legal tasks. This entry-level role requires strong organizational skills, proficiency in Microsoft Office, and a collaborative mindset. Candidates should have 1-3 years of litigation experience. A hybrid work schedule allows flexibility after initial training.

Responsibilities

• Download digital files and save in client matter folders.
• Coordinate e-filing in state and federal court.
• Prepare and format legal documents.
• Assist with preparing expense reports.
• Collaborate with other Legal Assistants across the firm.
• Perform other duties as assigned.

Skills

Strong technology skills

Proficiency in Microsoft Office

Attention to detail

Clear communication

Ability to prioritize tasks

Education

One to three years of recent litigation legal assistant experience

Previous experience working in a law firm

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Pro

NetDocs

Job description

This range is provided by Adams & Martin Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $80,000.00/yr

Our firm is seeking a Litigation Legal Administrative Assistant with one to three years of litigation experience to join our growing San Francisco office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of administrative tasks while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines. Please note: This is not a paralegal role.

Ideal candidates are self-starters who can work independently and as part of a team, are highly organized, and detail oriented. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat is required.

Initially the new hire will be asked to work in the office Monday through Friday, but once the tasks and responsibilities are learned, a hybrid schedule will be possible. Three days in the office and two days remote. Our office is in downtown San Francisco.

This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.

Primary Duties and Responsibilities

Primary Duties and Responsibilities include, but are not limited to:

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives;
• Coordinate e-filing in state and federal court, including gathering exhibits; contacting courts for rules; and preparing the Table of Contents and Table of Authorities for briefs;
• Prepare legal documents including formatting, proofreading, making revisions and finalizing;
• Save documents in document management system (NetDocs);
• Assist with preparing expense reports for attorneys;
• Collaborate with Chicago, Dallas, Denver, Los Angeles, and San Diego Legal Assistants to provide support to attorneys across the firm;
• Perform other duties as assigned.

Knowledge/Skills/Abilities

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote
• Experience with e-filing in both state and federal court
• Strong technology skills
• Proficiency in Microsoft Office and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to perform at high levels and successfully adapt to changing priorities and working demands

Education/Experience/Certifications

• One to three years of recent litigation legal assistant experience
• Previous experience working in a law firm required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

Entry level

Employment type

Full-time

Job function

Legal

Industries

Law Practice and Legal Services