Litigation Secretary

LHH; Irvine (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Competitive benefits

PTO & holidays

Professional environment

Job summary

LHH is seeking an experienced Labor & Employment Litigation Secretary for a fully onsite role in Irvine, CA. The candidate will provide high-level administrative and litigation support to attorneys handling sophisticated labor and employment matters.

The position requires meticulous organization and the ability to manage competing priorities and deadlines. The role emphasizes knowledge of litigation procedures, calendar management, and filing, with a competitive salary and benefits package.

Qualifications

• 3+ years of legal secretarial experience, preferably in labor and employment or complex litigation.
• Strong knowledge of litigation procedures, calendaring, and court filings.
• Experience with federal and California state court filings is a plus.
• Excellent written communication and organizational skills.

Responsibilities

• Provide comprehensive secretarial and administrative support to labor and employment attorneys.
• Prepare, format, proofread, and file pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Manage attorney calendars, court deadlines, hearings, depositions, meetings, and travel arrangements.
• Maintain accurate electronic and physical case files and litigation calendars.
• Assist with state and federal court filings, including electronic filing systems.
• Coordinate depositions, mediations, hearings, conferences, and other litigation-related events.
• Prepare time entries, expense reports, client invoices, and other administrative materials as needed.

Skills

Legal secretarial experience

Litigation support

Calendaring

Court filings

Attention to detail

Tools

Microsoft Office

Document management systems

Timekeeping systems

Job description

Compensation: $85,000 to $95,000 annually, depending on experience

Position Overview

We are seeking an experienced Labor & Employment Litigation Secretary to provide high-level administrative and litigation support to attorneys handling sophisticated labor and employment matters. This is a fully onsite position in Irvine, CA, ideal for a highly organized legal professional who is comfortable managing competing priorities, sensitive information, and demanding litigation deadlines.

The successful candidate will have strong knowledge of litigation procedures, excellent attention to detail, and the ability to independently manage attorney support responsibilities in a fast-paced law firm environment.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to labor and employment attorneys.
• Prepare, format, proofread, and file pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Manage attorney calendars, court deadlines, hearings, depositions, meetings, and travel arrangements.
• Maintain accurate electronic and physical case files and litigation calendars.
• Assist with state and federal court filings, including electronic filing systems.
• Coordinate depositions, mediations, hearings, conferences, and other litigation-related events.
• Assist attorneys with discovery administration, including document production, subpoenas, and discovery deadlines.
• Prepare time entries, expense reports, client invoices, and other administrative materials as needed.
• Communicate professionally with clients, opposing counsel, courts, vendors, and other outside parties.
• Track case deadlines and proactively remind attorneys of upcoming obligations.
• Handle confidential client and personnel information with discretion.
• Perform additional administrative and litigation-support duties as assigned.

Qualifications

• 3+ years of legal secretarial experience, preferably supporting labor and employment or complex litigation attorneys.
• Strong understanding of litigation procedures, calendaring, court filings, and legal terminology.
• Experience with federal and California state court filings preferred.
• Excellent written communication, proofreading, and organizational skills.
• Strong proficiency with Microsoft Office, including Word, Outlook, Excel, and Teams.
• Experience with legal document-management and timekeeping systems preferred.
• Ability to prioritize multiple assignments and meet strict deadlines.
• Exceptional attention to detail and follow-through.
• Professional demeanor and strong interpersonal and communication skills.
• Ability to work independently while collaborating effectively with attorneys and legal staff.
• Must be comfortable working fully onsite in Irvine, California.
• Salary: $85,000 to $95,000 per year, commensurate with experience and qualifications.
• Competitive benefits package.
• Paid time off and holidays.
• Professional and collaborative work environment.
• Opportunity to support sophisticated labor and employment litigation matters.

This is a fully onsite Irvine position. Candidates should have significant legal secretarial experience and a demonstrated ability to support attorneys in a litigation-focused practice.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers