Legal Secretary, Irvine

Lee Hecht Harrison Nederland B.V.; Irvine (CA); On-site; USD 73,000 - 104,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. in Irvine, CA is seeking a Litigation Legal Secretary to support a small team handling labor & employment and civil litigation matters. The position is 100% onsite, working with experienced attorneys, performing document preparation, calendar management, and e-filing in state and federal courts.

The ideal candidate has 5+ years in litigation secretarial roles, strong MS Office skills, and familiarity with court procedures. Paralegal experience is a plus.

Qualifications

• 5+ years of litigation legal secretary experience preferred.
• Proficiency with state and federal e-filing procedures.
• Experience preparing pleadings, motions, discovery documents, and related litigation materials.

Responsibilities

• Support 2-3 attorneys with litigation and administrative needs.
• Prepare, format, proofread, and file legal documents in state and federal courts.
• Manage court filings, calendaring, and litigation deadlines.
• Draft and prepare Tables of Authorities and Tables of Contents.
• Assist with motions, pleadings, discovery, and case management.
• Coordinate service of process and litigation-related correspondence.
• Maintain attorney calendars and provide administrative support for workplace investigations and litigation matters.
• Assist with billing, invoicing, and other office administration functions as needed.
• Support technology-driven initiatives and process improvements within the firm.

Skills

Litigation secretary

e-filing (state & federal)

Microsoft Office

Calendar management

Document drafting

Paralegal background

Education

Paralegal experience or education

Tools

Microsoft Office

Job description

Legal Secretary (Litigation) Irvine, CA (100% Onsite) $35.00 to $50.00 per hour

LHH is recruiting on behalf of a confidential law firm client seeking an experienced Litigation Legal Secretary to join its Irvine office. This is a newly created position supporting a collaborative team of attorneys with a primary focus on labor & employment and civil litigation matters.

Responsibilities

• Support approximately 2-3 attorneys with litigation and administrative needs
• Prepare, format, proofread, and file legal documents in state and federal courts
• Manage court filings, calendaring, and litigation deadlines
• Draft and prepare Tables of Authorities and Tables of Contents
• Assist with motions, pleadings, discovery, and case management
• Coordinate service of process and litigation-related correspondence
• Maintain attorney calendars and provide administrative support for workplace investigations and litigation matters
• Assist with billing, invoicing, and other office administration functions as needed
• Support technology-driven initiatives and process improvements within the firm

Qualifications

• 5+ years of litigation legal secretary experience preferred
• Labor & Employment experience strongly preferred, but not required
• Proficiency with state and federal e-filing procedures
• Strong understanding of civil litigation procedures and court rules
• Experience preparing pleadings, motions, discovery documents, and related litigation materials
• Familiarity with calendaring systems and litigation deadline management
• Advanced Microsoft Office skills
• Strong organizational skills with the ability to manage shifting priorities
• Tech-savvy and comfortable learning new software and processes
• Paralegal experience or education is a plus

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Military connected talent encouraged to apply

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.