Litigation Secretary

LHH; Thousand Oaks (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

LHH is partnering with a leading law firm in Thousand Oaks to hire an experienced Civil Litigation Secretary. The role provides high-level administrative and litigation support to attorneys, managing pleadings, filings, and case files in a fast-paced environment.

The ideal candidate has 5+ years in civil litigation, strong organizational and communication skills, and proficiency in electronic filing with state and federal courts. Hybrid work arrangement offered.

Qualifications

• Minimum of 5 years’ experience as a litigation secretary in a civil litigation practice.
• Solid understanding of civil litigation processes, court rules, and filing procedures.
• Proficiency in e-filing with both state and federal courts.
• Strong organizational and multitasking skills.
• Exceptional attention to detail and accuracy in document preparation.
• Professional demeanor with excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide high-level administrative and litigation support to attorneys and legal professionals
• Draft, proofread, and format legal documents including pleadings, motions, briefs, and correspondence
• Organize and maintain case files and legal records
• Track court deadlines and accurately calculate litigation timelines, including pre-trial dates
• Coordinate and schedule meetings, depositions, and court appearances
• Assist with court filings, including electronic filing in both state and federal courts
• Support attorneys with discovery processes, including document production and request handling
• Prepare materials for trial, including organizing exhibits and assembling trial binders
• Conduct basic legal research and compile supporting documentation

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Job description

Position Type: Full-time, Direct Hire, Hybrid 1 day onsite

LHH is partnering with a leading law firms in Thousand Oaks to hire an experienced Civil Litigation Secretary. This is an excellent opportunity to join a dynamic legal team and support high-level attorneys in complex civil litigation matters. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced environment.

Responsibilities:

• Provide high-level administrative and litigation support to attorneys and legal professionals
• Draft, proofread, and format legal documents including pleadings, motions, briefs, and correspondence
• Organize and maintain case files and legal records
• Track court deadlines and accurately calculate litigation timelines, including pre-trial dates
• Coordinate and schedule meetings, depositions, and court appearances
• Assist with court filings, including electronic filing in both state and federal courts
• Support attorneys with discovery processes, including document production and request handling
• Prepare materials for trial, including organizing exhibits and assembling trial binders
• Conduct basic legal research and compile supporting documentation

Requirements:

• Minimum of 5 years’ experience as a litigation secretary in a civil litigation practice
• Solid understanding of civil litigation processes, court rules, and filing procedures
• Proficiency in e-filing with both state and federal courts
• Strong organizational and multitasking skills
• Exceptional attention to detail and accuracy in document preparation
• Professional demeanor with excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise sound judgment

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please

navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,

and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers