Litigation Scheduling Coordinator

Florida-Orthopaedic-Institute; Clearwater (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Florida-Orthopaedic-Institute is seeking an Attorney Liaison to schedule CMEs, depositions, hearings, and trial appearances while coordinating physicians, patients, and attorneys to ensure timely participation. The role requires maintaining litigation calendars, preparing confirmations, and handling documentation with confidentiality in mind.

You will monitor upcoming matters, track changes, cancellations, and reschedules, and arrange travel as needed.

Qualifications

• High School Diploma or GED.
• Excellent telephone etiquette and written/verbal communication.
• Basic computer skills including Microsoft Office and EMR knowledge.

Responsibilities

• Schedule and manage CMEs, coordinating physicians, patients, attorneys, and other involved parties.
• Coordinate physician availability for depositions, hearings, and trial appearances.
• Maintain physicians’ litigation calendars and ensure deadlines are documented.
• Communicate with attorneys, law firms, insurers, patients, and legal representatives to arrange participation.
• Monitor depositions and trial dates, resolve scheduling conflicts.
• Prepare and distribute appointment confirmations, scheduling notices, and relevant documentation.
• Track changes, cancellations, and rescheduled matters while keeping parties informed.
• Coordinate travel arrangements for physicians attending depositions, trials, conferences.

Job description

Florida-Orthopaedic-Institute is seeking an Attorney Liaison to schedule CMEs, depositions, hearings, and trial appearances while coordinating physicians, patients, and attorneys to ensure timely participation. The role requires maintaining litigation calendars, preparing confirmations, and handling documentation with confidentiality in mind.

You will monitor upcoming matters, track changes, cancellations, and reschedules, and arrange travel as needed.