LITIGATION SCHEDULER

Matt Powell & Associates; Accident (MD); On-site; USD 34,440 - 44,083; Full time

Benefits offered by this job

Health Insurance

401K

Paid Time Off

Job summary

MattLaw is seeking a Litigation Scheduler to manage multiple calendars for lawyers, coordinating with opposing counsel, courts, medical providers, and witnesses for hearings, depositions, mediations, arbitrations, and trials. This role requires excellent organization, clear communication, and proficiency with email and scheduling software.

The position offers full-time, hourly employment in Tampa, FL with a starting pay of $25 per hour plus incentives and benefits including health insurance,

Qualifications

• Associates degree in paralegal studies or equivalent experience.
• Professional in punctuality and appearance.
• Excellent organizational skills and strong attention to detail.
• Efficient and able to complete projects within deadlines.
• Strong analytical and problem-solving skills.
• Exceptional communication and interpersonal skills.
• Positive attitude, cooperative and respectful of colleagues, and team player.
• Ability to work well under pressure and manage multiple projects simultaneously.
• Proficient in Excel, Google Docs, Google Sheets, Slack.

Responsibilities

• Schedule and coordinate Meetings, in person, at office, or via telephone/Zoom.
• Schedule hearings and arrange court reporters when needed.
• Coordinate depositions in person or via Zoom; arrange videographer, court reporter, and witnesses.
• Coordinate mediations/arbitrations and trials.
• Coordinate Compulsory Medical Examinations.

Skills

Punctuality

Organizational skills

Attention to detail

Deadline-driven

Analytical thinking

Communication skills

Team player

Multi-tasking

Excel

Google Docs

Google Sheets

Slack

Education

Associates degree in paralegal studies or equivalent experience

Tools

Excel

Google Docs

Google Sheets

Slack

Job description

Job Title

Litigation Scheduler

Reports To

Director of Operations

Location

Tampa, FL Office

Employment Type

Full-Time (Hourly)

Hours

40 Hours Per Week, 8:30am – 5:00pm

Compensation

Starting Pay $25 / Hour Depending on Experience Plus Incentives

Benefits

Health Insurance, 401K, Paid Time Off

Summary

The MattLaw Litigation Scheduler is a key team player whose focus and responsibility is handling multiple calendars for the lawyers. This requires coordination and cooperation with opposing counsel, courts, medical providers, and witnesses for scheduling hearings, depositions, mediations, arbitrations, compulsory medical exams, court reporters, videographers, expert witnesses, healthcare professionals, and trials. The position requires excellent organizational skills, clear communication, proficiency with email and online scheduling software, and strong attention to detail and follow-through.

Essential Duties and Responsibilities

• Schedule and coordinate the following:
  • Meetings, whether in person/at office, or via telephone or Zoom
  • Hearings, including scheduling court reporters when needed
  • Depositions, whether in person or via Zoom, and scheduling a videographer, court reporter, and witness
  • Mediations / Arbitrations
  • Trials
  • Compulsory Medical Examinations
• Prepare notices for hearings, depositions, mediations, and arbitrations
• Obtain Zoom and court information for the notices
• Prepare calendar entry and attach the notice, motions, and login information
• Send deposition notice to court reporters and videographers
• Request compulsory medical examination videographers
• Confirm events with all parties the day before any event
• Monitor calendar for cancellations and update all concerned participants of cancellations or changes
• Update the master trial list

Experience and Skills Required

• Associates degree in paralegal studies or equivalent experience
• Professional in punctuality and appearance
• Excellent organizational skills and strong attention to detail
• Efficient and able to complete projects within deadlines
• Strong analytical and problem-solving skills
• Exceptional communication and interpersonal skills
• Positive attitude, cooperative and respectful of colleagues, and team player
• Ability to work well under pressure and manage multiple projects simultaneously
• Proficient in Excel, Google Docs, Google Sheets, Slack