Attorney Liaison

Florida-Orthopaedic-Institute; Clearwater (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Florida-Orthopaedic-Institute is seeking an Attorney Liaison to schedule CMEs, depositions, hearings, and trial appearances while coordinating physicians, patients, and attorneys to ensure timely participation. The role requires maintaining litigation calendars, preparing confirmations, and handling documentation with confidentiality in mind.

You will monitor upcoming matters, track changes, cancellations, and reschedules, and arrange travel as needed.

Qualifications

• High School Diploma or GED.
• Excellent telephone etiquette and written/verbal communication.
• Basic computer skills including Microsoft Office and EMR knowledge.

Responsibilities

• Schedule and manage CMEs, coordinating physicians, patients, attorneys, and other involved parties.
• Coordinate physician availability for depositions, hearings, and trial appearances.
• Maintain physicians’ litigation calendars and ensure deadlines are documented.
• Communicate with attorneys, law firms, insurers, patients, and legal representatives to arrange participation.
• Monitor depositions and trial dates, resolve scheduling conflicts.
• Prepare and distribute appointment confirmations, scheduling notices, and relevant documentation.
• Track changes, cancellations, and rescheduled matters while keeping parties informed.
• Coordinate travel arrangements for physicians attending depositions, trials, conferences.

Job description

The Attorney Liaison is responsible for scheduling of CME's, IME's, depositions, trial appearances, etc. will also entail collections and records custodian.

Key Responsibilities:

• Schedule and manage Compulsory Medical Examinations (CMEs), including coordinating physicians, patients, attorneys, and other involved parties.
• Coordinate physician availability for depositions, hearings, and trial appearances.
• Maintain and manage physicians’ litigation and professional calendars, ensuring all deadlines, appointments, and legal commitments are accurately documented.
• Communicate with attorneys, law firms, insurance companies, patients, and legal representatives to arrange and confirm physician participation.
• Monitor upcoming depositions and trial dates, identifying scheduling conflicts and working with all parties to resolve them.
• Prepare and distribute appointment confirmations, scheduling notices, instructions, and relevant documentation to physicians and outside parties.
• Track changes, cancellations, postponements, and rescheduled legal matters while keeping all parties informed.
• Coordinate travel arrangements and logistics for physicians attending depositions, trials, conferences, and other professional engagements, when necessary.
• Maintain accurate records of IME appointments, deposition dates, trial schedules, CME activities, and physician commitments.
• Assist with gathering and organizing medical records, case materials, reports, and other documentation needed for IMEs, depositions, and trial preparation.
• Follow up on outstanding scheduling requests and ensure deadlines and time-sensitive legal obligations are met.
• Maintain confidentiality and handle sensitive medical, legal, and physician information in accordance with office policies and applicable privacy requirements.
• Prepare and send invoices for IMEs, depositions, trial appearances, medical-legal consultations, and other physician services.
• Track outstanding invoices and follow up with attorneys, law firms, insurance companies, and other clients regarding payment status.
• Manage and monitor incoming payments, ensuring payments are accurately applied to the appropriate physician, case, or service.

Qualifications:

• High School Diploma or general education degree (GED).
• Excellent telephone etiquette and communication skills (written and verbal)
• Basic computer skills (Microsoft Office Suite, general EMR knowledge, payer website)

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.