Scheduler - Tampa

La-Cava-Jacobson-; Tampa (FL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

La Cava Jacobson in Tampa, FL is seeking a Scheduling Legal Assistant with 3+ years of legal experience, preferably Insurance Defense, to coordinate hearings, depositions, and related events.

You will manage calendars, prepare scheduling documents, file court documents via Florida E-Filing Portal, and communicate with opposing counsel, clients, and vendors.

The role requires punctuality, strong communication, and the ability to work independently as part of a litigation practice group.

Qualifications

• High school diploma required; college degree preferred.
• 3–5 years of scheduling or legal support experience.

Responsibilities

• Coordinate, schedule, and calendar hearings, mediations, depositions, and other case events for the practice group.
• Prepare scheduling documents (Notices, Orders, Subpoenas) as needed.
• Submit documents through Florida E-Filing Portal and related services.
• Maintain attorney calendars for hearings, mediations, and depositions.
• Communicate with opposing counsel, vendors, clients, and the Court via email/telephone.
• Assist attorneys with scheduling tasks and related administrative duties.
• Utilize firm software to perform scheduling tasks.

Skills

Attendance & Punctuality

Communication

Customer Service

Dependability

Professionalism

Team Work

Technical Skills

Education

High school diploma

College degree preferred

Tools

Florida E-Filing Portal

CM/ECF

E-Courtesy / E-Service

Job description

Scheduler - Tampa

About The Firm

La Cava Jacobson, an AV Preeminent rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 40 attorneys across 6 offices, we serve clients throughout the State of Florida. The attorneys of La Cava Jacobson are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.

La Cava Jacobson is currently seeking a Scheduling Legal Assistant with 3+ years of prior legal experience, preferably Insurance Defense.

Primary Responsibilities

Coordinating, Scheduling, and Calendaring of hearings, mediations, depositions, conferences, site inspections, and other case-related events for the Practice Group.

Draft/Prepare documents associated with scheduling tasks for the Practice Group including, but not limited to, Notices, Orders, Notices of Cancellation, Subpoenas for Deposition.

Responsible for submitting all documents associated with scheduling tasks for the Practice Group including court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.

Maintain attorney’s calendar related to the scheduling of hearings, mediations, depositions, conferences, site inspections, and other case-related events for the Practice Group.

Communicate and transmit via correspondence/email from opposing counsel, vendors, clients, the Court, etc.

Answer general phone calls for the firm and communicate professionally with opposing counsel, clients, and vendors.

Ability to provide legal assistant in support of the attorneys within the Practice Group.

• Efficiently and thoroughly understand how to use all necessary Firm software.

Skills & Abilities

• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• High school diploma from an accredited institution. College Degree preferred.
• Minimum of three - five years of experience required.

Benefits

La Cava Jacobson offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, short-term-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, life insurance for dependents. Our firm is committed to our employees and we host monthly employee appreciation events and paid parking in Downtown Tampa.