Litigation Practice Coordinator - Trial & Document Expert

The Phoenix Group®; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Phoenix Group Advisors is seeking an experienced legal administrator to provide broad support to attorneys handling litigation matters. You will manage calendars, filings, and client communications, while ensuring precise document handling and compliance with firm standards.

The role also covers billing activities, travel logistics, and coordination of trial preparation. A law-office background with strong organizational skills is essential for success in this position.

Qualifications

• Bachelor's degree in Business, Finance, Paralegal Studies, or related field.
• Minimum of 3 years' experience supporting attorneys in a law firm or professional services environment, with a focus on litigation and trial support.
• Strong proficiency in legal document management, legal billing software (e.g., Aderant, 3E), and Microsoft Office Suite.
• Demonstrated experience coordinating court filings, depositions, and trial logistics.

Responsibilities

• Maintain and coordinate attorney calendars, including court deadlines and travel arrangements.
• Serve as primary contact for clients, screening inquiries for confidentiality and priority.
• Create, review, and finalize complex legal documents and correspondence.
• Coordinate litigation support activities including deposition logistics and trial prep.
• Assist with case document management while ensuring confidentiality and policy compliance.
• Manage billing tasks such as time entry, reimbursements, prebill reviews, and invoices.

Education

Bachelor’s degree in Business, Finance, Paralegal Studies, or related field

Tools

Aderant

3E

Microsoft Office

Adobe Acrobat Pro

DocuSign

Outlook

Salesforce

Job description

The Phoenix Group Advisors is seeking an experienced legal administrator to provide broad support to attorneys handling litigation matters. You will manage calendars, filings, and client communications, while ensuring precise document handling and compliance with firm standards.

The role also covers billing activities, travel logistics, and coordination of trial preparation. A law-office background with strong organizational skills is essential for success in this position.