Litigation Practice Assistant

Saul Ewing LLP; Atlanta (GA); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Saul Ewing LLP in Atlanta seeks a Litigation Practice Assistant to provide administrative support for assigned attorneys, including drafting documents, filing, client/matter intake, and calendar management. The role requires advanced MS Office skills, excellent written and verbal communication, and the ability to handle high volumes and deadlines in a hybrid work environment.

Experience with time and billing, expense processing, and CRM updates is preferred, with a focus on accuracy and timely

Qualifications

• High school diploma or GED required or equivalent.
• 5+ years of legal administrative assistant experience preferred.
• Experience with document management, time and billing, client intake, and e-filing systems preferred.

Responsibilities

• Create and edit complex documents from multiple sources, including letters, memos, and spreadsheets.
• Proofread and redline for spelling, grammar, and layout with accuracy.
• Review bills for accuracy and prepare transmittal letters to clients.
• Maintain client/internal files and organize documents in the firm DMS.
• Manage attorney calendars and schedule in-person and virtual meetings.
• Handle incoming calls and emails, route inquiries, and update CRM contacts.

Skills

MS Office

Typing 60+ wpm

Excellent communication

Client service

Organizational skills

Deadline management

Education

High School Diploma or GED

Tools

Document management system

Time and billing software

E-filing systems

CRM system

Job description

JOB TITLE

Litigation Practice Assistant

OFFICE LOCATION

Atlanta

DEPARTMENT

Practice Assistants

REPORTS TO

Office Manager

FLSA STATUS

Full time/Non-Exempt

POSITION SUMMARY

Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES

Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations. Proofread and redline work for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and timeliness of final work product. Review bills for accuracy and prepare transmittal letters to clients. Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed. Open and review incoming mail. Notify legal personnel of deadline-sensitive correspondence. Draft written responses when necessary or reply by phone or email as needed. Reconcile and submit attorney expenses. Proactively manage attorney calendars, schedule in‑person and virtual meetings, and coordinate conferences, meetings, and appointments. Coordination may include restaurant research and booking, ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, etc. Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries. Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated. Process client matter intake forms. Make photocopies and scan documents as needed. Perform additional administrative tasks as requested, including time entry, managing electronic signatures, maintaining credentials, basic internet research, and tracking and reporting CLE hours.

KNOWLEDGE AND SKILLS REQUIRED

Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPointTyping skills of 60+ wpm Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism Strong client service skills The ability to meet deadlines, handle a high volume of work timely and accurately and display strong organizational skills

EDUCATION AND EXPERIENCE REQUIREMENTS

High School Diploma or GED 5+ years of legal administrative assistant experience preferred Experience with document management, time and billing, client matter intake, and e-filing systems preferred

ADDITIONAL INFORMATION

Work is performed in a professional office environment and requires the following during the work day: Must be able to remain in a stationary position for long periods of time (working at a computer) Repetitive movement (i.e. heavy computer/keyboard use) May require occasional light lifting (files, copy paper, etc.) Individual in this position will provide additional assistance and support as directed by their supervisor This job description is subject to change at any time.

PAY TYPE

Hourly

COMPENSATION

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $80,000 - $95,000 annually.

Saul Ewing follows a hybrid work schedule. Candidates must reside within a reasonable commuting distance of one of our office locations.