Litigation Administrative Specialist

Psala; Seattle, Northern (WA, KY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Ballard Spahr in Seattle seeks an experienced Legal Administrative Assistant to support attorneys and clients in a fast-paced environment. The role requires proactive judgment, minimal supervision, and strong collaboration across teams to deliver exceptional service.

The ideal candidate will have 5+ years of litigation support, proficient MS Office skills, and experience with document management and time/billing systems.

Qualifications

• 5+ years of litigation experience.
• Experience preparing and filing documents in state and federal courts.
• Proficient with MS Office suite.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage reimbursements.

Skills

Growth Mindset

Communication

Detail-Oriented

Judgement and Problemsolving

Education

High School diploma

Tools

MS Office

Document management system

Time & Billing systems

Job description

Ballard Spahr in Seattle seeks an experienced Legal Administrative Assistant to support attorneys and clients in a fast-paced environment. The role requires proactive judgment, minimal supervision, and strong collaboration across teams to deliver exceptional service.

The ideal candidate will have 5+ years of litigation support, proficient MS Office skills, and experience with document management and time/billing systems.