Litigation Secretary

Pathways Personnel; San Francisco (CA); On-site; USD 104,000 - 127,000; Full time

Job summary

Our client, a prestigious local law firm headquartered in downtown San Francisco, seeks a Litigation Secretary to support attorneys in their San Francisco office. You will e-file documents across multiple courts, prepare filings under seal, draft routine legal documents, and manage attorney calendars and client files.

Requirements include 5+ years as a Litigation Secretary, strong legal terminology knowledge, MS Office proficiency, and a typing speed of 65 wpm.

Qualifications

• 5+ years of experience as a Litigation Secretary.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes.
• Proficiency with MS Office Suite of software (Word, Outlook, and Excel), document management, time entry and other database software.
• Accurate typing at a net speed of at least 65 words per minute.

Responsibilities

• E-file documents with local, state, federal and appellate courts; research local rules; prepare filings under seal and courtesy copies.
• Prepare and process correspondence and memoranda as well as complex legal documents.
• Prepare shell/template documents (including pleadings and discovery) and draft routine cover letters, emails and documents; proofread and revise; redline documents.
• Review, scan and distribute incoming mail to assigned attorneys.
• Maintain and update calendars for assigned attorneys, including meetings, due dates, and client-related activities.
• Create and maintain client files and indexes.
• Enter daily timesheets; prepare expense reimbursement and disbursement requests.
• Coordinate client billing matters with the billing department.
• Coordinate travel arrangements, itineraries, and travel expense reports.
• Schedule meetings and coordinate related logistics.

Skills

Litigation secretary experience

MS Office proficiency

Typing 65 wpm

Tools

MS Office (Word, Outlook, Excel)

Job description

Our client is a prestigious thriving local law firm that is headquartered in downtown San Francisco. Employees choose our client because of their culture, leadership and market position and turnover is extremely low. They are seeking a Litigation Secretary to support attorneys in their San Francisco office.

Responsibilities:

• E-file documents with local, state, federal and appellate courts. Research local rules. Prepare documents for filing under seal. Prepare courtesy copies.
• Prepare and process correspondence and memoranda as well as complex legal documents.
• Prepares shell/template documents (including pleadings and discovery), composes and drafts routine cover letters, emails and documents. Proofread and prepare revisions of documents, and redline documents.
• Review, scan, distribute incoming mail to assigned attorneys.
• Maintain and update the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Create and maintain client files and indexes.
• Enter daily timesheets, prepare expense reimbursement and disbursement requests.
• Coordinate client billing matters with the billing department.
• Coordinate travel arrangements, prepares itineraries, and prepares travel expense reports.
• Schedule meetings and coordinate related logistics.

Qualifications:

• 5+ years of experience as a Litigation Secretary.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes.
• Proficiency with MS Office Suite of software (Word, Outlook, and Excel), document management, time entry and other database software.
• Accurate typing at a net speed of at least 65 words per minute.

Salary: Up to 115K, DOE. Can be flexible depending on years of experience.