Litigation Legal Secretary - Documents, E-Filing & Scheduling

Keystone Distinction Group; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Full-time employment

Overtime as needed

Job summary

Keystone Distinction Group in Irvine, CA seeks a legal secretary with at least five years of experience to support litigation teams. You will prepare and finalize complex documents, manage calendars, and handle e-filings, with on-site work in a fast-paced office.

Responsibilities include document prep, TOCs/TOAs, intake processing, travel arrangements, and marketing materials support. Strong writing, proofreading, and MS Office skills are required; familiarity with iManage and Best Authority is

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of legal secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Familiarity with document management systems such as iManage preferred.
• Familiarity with Best Authority preferred.
• Strong organizational skills with the ability to prioritize and manage workloads for multiple attorneys.
• Excellent verbal, written, and telephone communication skills with the ability to interact professionally with clients, attorneys, vendors, and staff.

Responsibilities

• Prepare, revise, format, and finalize complex legal documents, correspondence, memoranda, and emails from drafts and transcription.
• Handle e-filings and support litigation from initiation through trial.
• Assemble documents and exhibits for court filings and hearings.
• Proofread for accuracy, grammar, and firm formatting standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate attorney appointments, meetings, and deadlines.
• Maintain attorney calendars and monitor critical dates.
• Prepare and process new client and matter intakes.
• Support management of litigation matters from inception through resolution.
• Utilize office software to produce and manage documents.
• Arrange attorney travel and accommodations.
• Sort and distribute mail and emails.
• Provide backup support for other attorneys and staff.
• Maintain confidentiality of information.
• Assist with marketing materials and PowerPoint presentations.

Skills

Strong writing

Editing

Proofreading

Communication

Organization

Education

High School Diploma

Tools

Microsoft Word

Excel

PowerPoint

iManage

Best Authority

Job description

Keystone Distinction Group in Irvine, CA seeks a legal secretary with at least five years of experience to support litigation teams. You will prepare and finalize complex documents, manage calendars, and handle e-filings, with on-site work in a fast-paced office.

Responsibilities include document prep, TOCs/TOAs, intake processing, travel arrangements, and marketing materials support. Strong writing, proofreading, and MS Office skills are required; familiarity with iManage and Best Authority is