Litigation Secretary & E-Filing Specialist

ATKINSON ANDELSON LOYA RUUD & ROMO APC; Irvine (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in Irvine, CA seeks a Legal Secretary to provide high-level administrative support to attorneys, handling complex documents, e-filings, and case calendars in a fast-paced litigation environment.

The ideal candidate has at least five years of legal secretary experience, strong writing and proofreading skills, and proficiency with Microsoft Office and document-management systems like iManage, ensuring confidentiality and efficient workflow.

Qualifications

• High School Diploma or equivalent required.
• Minimum of five years of legal secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with iManage and Best Authority.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from drafts and transcription.
• Handle e-filings and support all stages of the litigation process, from initiation through trial.
• Assemble documents and exhibits for court filings and proceedings.
• Proofread documents for accuracy and proper formatting.
• Maintain attorney calendars and critical deadlines on the master calendar.
• Coordinate travel arrangements for attorneys and assist with onboarding logistics.
• Maintain confidentiality of all firm, client, and personnel information.

Skills

Writing

Editing

Proofreading

Communication

Organization

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office

iManage

Best Authority

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in Irvine, CA seeks a Legal Secretary to provide high-level administrative support to attorneys, handling complex documents, e-filings, and case calendars in a fast-paced litigation environment.

The ideal candidate has at least five years of legal secretary experience, strong writing and proofreading skills, and proficiency with Microsoft Office and document-management systems like iManage, ensuring confidentiality and efficient workflow.