Litigation Legal Secretary- 3682520

AMS Staffing, Inc.; Boston (MA); Hybrid; USD 85,000 - 90,000; Full time

Benefits offered by this job

Referral bonus

Job summary

AMS Staffing, Inc. is seeking a Litigation Legal Secretary in Boston to support attorneys in a fast-paced firm.

You will type and file pleadings, manage calendars, draft correspondence, assist with billing, and coordinate with clients, courts, and staff. The role requires five years of litigation experience, proficiency with e-filing in state and federal courts, and strong knowledge of Excel, Word, PowerPoint, and Outlook.

Qualifications

• The candidate must have five years of litigation experience.
• Experience with consumer financial services litigation is a plus.
• Proficiency in e-filing in state and federal courts is required.
• Strong Excel, Word, PowerPoint, and Outlook skills; typing 65 wpm.

Responsibilities

• Type, edit, e-file pleadings and draft correspondence.
• Update and maintain databases and client matter lists.
• Interact with clients, visitors and attorneys via phone, email, and in person.
• Open new files, run conflicts checks, and maintain files via iManage.
• Schedule appointments, travel, and maintain calendar deadlines.
• Assist partner and billing with monthly client invoices.
• Maintain confidentiality and professional appearance while upholding client relations.

Skills

Typing speed 65 wpm

Organizational skills

Communication skills

Customer service

Tools

Excel

Word

PowerPoint

Outlook

CounselLink

Serengeti Legal Tracker

Ascent

iManage

Job description

Job Title: LitigationLegal Secretary

Location: Boston

Salary/Payrate: $85-90K

Work Environment: Hybrid (2 days Onsite)

Term: Permanent / Fulltime

Bachelor’s degree required: No

Work Week hours: 35

Referral Fee: $500 – should your referral start with our client

Position Summary:

The ideal candidate must have excellent organizational and communication skills, interpersonal and customer service skills and the ability to interact effectively and professionally with management, staff and external entities including clients of the firm, be detail-oriented, and able to prioritize their workload. The successful candidate must be dependable, a self-starter, with a “can do” attitude, able to work independently, have working knowledge and experience in e-filing in both state and federal court systems. Proficiency in running conflicts, file opening and closing, billing, and running files through on-line/web-based systems for managing cases (such as CounselLink, Serengeti Legal Tracker and/or Ascent), and proficiency in Excel are necessary. Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook); must be able to maintain a high degree of confidentiality, and consistently produce high-quality work product.

Duties and Responsibilities:

• Type, edit, e-file pleadings and compose correspondence, including letters, memoranda and other documents, as well as create Excel spreadsheets and charts.
• Update and maintain databases (i.e. e-mail lists, iCreate info, client matter lists, tickler and matter lists).
• Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.
• Open new files, run conflicts checks, and maintain all client and general files via iManage.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Assist partner and billing department in processing monthly client invoices.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications and Prior Experience:

• The successful candidate will have 5 years of litigation experience as a legal assistant.
• Knowledge of consumer financial services litigation is a plus, as is experience with current local, state and federal court filing requirements, including e-filing in Massachusetts, Connecticut, Maine, New Hampshire and Rhode Island state and federal courts.