Litigation Legal Secretary

Jobot; Temecula (CA); Remote; USD 75,000 - 82,000; Full time

Benefits offered by this job

Profit sharing

Fully remote flexibility

Strong benefits package

Job summary

Jobot is seeking a remote Litigation Legal Secretary with at least 5 years of experience to support a civil defense team in California. The role covers document prep, e-filing, calendar management, and discovery coordination in a permanent full-time position.

The ideal candidate will be proficient in California and Federal court procedures, transcription, and legal software, and will thrive in a collaborative, detail-oriented environment offering strong benefits and long-term stability.

Qualifications

• Minimum 5 years' experience as a legal secretary, preferably in litigation.
• Proficiency in e-filing with California State Court and Federal Court.
• Strong understanding of legal procedures, terminology, and document prep.
• Experience with discovery, deposition, and deadline management.
• Excellent organizational and multitasking skills; meet tight deadlines.
• Strong written and oral communication; draft/edit legal docs.
• Proficiency in legal transcription.
• Experience with legal software and case management systems.
• Ability to work independently and in a team with professionalism.
• Attention to detail and problem solving.
• Knowledge of legal records management and briefs prep.

Responsibilities

• Prepare, edit, and format legal documents including briefs and subpoenas.
• Manage attorney calendars; schedule appointments, meetings, and court dates.
• E-file documents with state and federal courts.
• Assist with discovery; organize, track documents, draft responses, manage deadlines.
• Transcribe legal documents and correspondence.
• Maintain accurate legal records and case files.
• Provide general admin support to attorneys; answer phones, mail, supplies.
• Utilize legal software to streamline processes.
• Assist with case management and track deadlines.

Skills

5+ years experience

Litigation support

E-filing knowledge

Legal terminology

Discovery & deadlines

Organizational skills

Written & oral communication

Legal transcription

Legal software & case management

Independence & teamwork

Attention to detail

Records management

Tools

California & Federal e-filing

Legal software

Case management systems

Job description

Remote Legal Secretary | CA Civil Defense

Salary: $75,000 - $82,000 per year

This Jobot Job is hosted by: Sharon Brown

A bit about us:

We are a well-established and highly regarded civil litigation defense firm based in North County San Diego. The firm has built a strong reputation for delivering high-quality legal services and maintaining long-standing client relationships.

The team operates in a collaborative, professional environment that values accountability, attention to detail, and consistency. This is an excellent opportunity for someone seeking a stable, long-term role within a respected litigation practice.

Why join us?

• Established, reputable firm with strong retention and stability
• Fully remote flexibility with structured support
• Collaborative, team-oriented culture
• Opportunity to work closely with experienced litigation attorneys
• Strong benefits package including profit sharing
• Ideal for someone seeking long-term growth and consistency

Job Details

We are currently seeking a skilled and experienced Litigation Legal Secretary to join our dynamic legal team. This role will involve providing comprehensive secretarial support to our litigation team, ensuring smooth case progression and efficient administrative processes. The successful candidate will have a minimum of 5 years' experience in a similar role, with a strong understanding of litigation processes, legal terminology, and case management. This is a permanent, full-time position.

Responsibilities

1. 1. Preparing, editing, and formatting legal documents and correspondence, including briefs, pleadings, and subpoenas.
2. 2. Managing attorney calendars and scheduling appointments, meetings, depositions, and court dates.
3. 3. E-filing documents with the California State Court and Federal Court.
4. 4. Assisting with discovery, including organizing and tracking documents, drafting responses, and managing deadlines.
5. 5. Transcribing legal documents and correspondence.
6. 6. Maintaining accurate and up-to-date legal records and case files.
7. 7. Providing general administrative support to attorneys, including answering phones, managing mail, and ordering supplies.
8. 8. Utilizing legal software to streamline and automate processes.
9. 9. Assisting with case management, including tracking deadlines and ensuring timely progression of cases.

Qualifications

1. 1. A minimum of 5 years' experience as a legal secretary, preferably in litigation.
2. 2. Proficiency in e-filing with both the California State Court and Federal Court.
3. 3. Strong understanding of legal procedures, terminology, and document preparation.
4. 4. Experience with discovery, deposition, and deadline management.
5. 5. Excellent organizational and multitasking skills, with the ability to manage large volumes of information and meet tight deadlines.
6. 6. Strong written and oral communication skills, with the ability to draft and edit legal correspondence and documents.
7. 7. Proficiency in legal transcription.
8. 8. Experience with legal software and case management systems.
9. 9. Ability to work independently and as part of a team, demonstrating professionalism and respect at all times.
10. 10. Attention to detail and problem-solving skills.
11. 11. Knowledge of legal records management and legal briefs preparation.

This is an exciting opportunity for a seasoned legal professional looking to further their career in a dynamic and challenging environment. If you meet the above qualifications and are ready to contribute to a high-performing legal team, we would love to hear from you.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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