Legal Secretary | Litigation Practice

MDA Edge; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading company in San Francisco is seeking a Legal Secretary with at least 8 years of experience in litigation support. The role involves managing client communications, drafting legal documents, and ensuring compliance with court standards. Ideal candidates will have strong organizational skills and proficiency in legal software. This full-time position offers a competitive salary range of $90,000 to $120,000 per year.

Qualifications

• Minimum of 8 years of experience supporting litigation attorneys.
• Notary certification is a plus.

Responsibilities

• Maintain a consistent in-office presence for collaboration.
• Draft, proofread, and format litigation documents.
• Coordinate state and federal court filings.

Skills

Expert knowledge of state and federal e-filing systems

Proficiency with legal administrative tools

Advanced skills in Microsoft Word

Strong multitasking

Excellent command of grammar

Education

Associate's or Bachelor's degree

Tools

Intapp Time

Chrome River

iManage

document comparison software

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

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This range is provided by MDA Edge. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $120,000.00/yr

Key Responsibilities:

• Maintain a consistent in-office presence to foster collaboration, cross-training, and workflow efficiency.
• Act as a primary liaison for client communications and meeting coordination.
• Manage administrative tasks including time and expense entry, billing support, new matter openings, and preparation of client presentations.
• Draft, proofread, and format litigation documents (pleadings, motions, subpoenas, discovery, correspondence), ensuring compliance with court and firm standards.
• Organize and maintain case files (both electronic and hard copy), monitor deadlines, and track court dates.
• Coordinate state and federal court filings, demonstrating expertise in relevant procedures and documentation requirements.
• Assist in discovery, document production, and manage e-discovery projects, including vendor coordination.
• Support attorneys with accurate timekeeping, billing code application, rate adjustments, and expense reporting.
• Handle complex scheduling, travel arrangements, calendar management, and deadline tracking.
• Work overtime as required to meet litigation and client demands.

Required Skills & Proficiencies:

• Expert knowledge of state and federal e-filing systems and court rules.
• Proficiency with legal administrative tools such as Intapp Time, Chrome River, iManage, and document comparison software.
• Advanced skills in Microsoft Word, Outlook, Excel, PowerPoint, and other legal-specific software.
• Excellent command of grammar, punctuation, and legal formatting standards.
• Strong multitasking, organizational, and interpersonal communication skills.
• Demonstrated ability to thrive in a high-volume, fast-paced litigation environment.
• Collaborative team player with a proactive, client-focused mindset.

Qualifications:

• Minimum of 8 years of experience supporting litigation attorneys.
• Associate's or Bachelor's degree preferred.
• Notary certification is a plus.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  IT Services and IT Consulting

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