Litigation Legal Secretary

Plona Partners; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Plona Partners is seeking a legal support professional in New York City to transcribe, format, input, edit, and transmit documents, coordinate court filings, and assist with billing and client intake.

The role emphasizes confidentiality, deadlines, and efficient document management, with compensation range and opportunity for overtime and bonuses based on experience.

Qualifications

• Experience transcribing, formatting, inputting, and editing documents.
• Ability to file electronically and coordinate court submissions.
• Strong attention to deadlines and data/confidentiality.

Responsibilities

• Transcribes, formats, inputs, edits, retrieves, copies, and transmits text and graphics.
• Communicates with courts and third parties via electronic filing and drafting submissions.
• Drafts letters, reviews documents, and coordinates client conferences and meetings.
• Maintains attorneys' calendars with scheduling.
• Develops filing/retrieval systems; maintains electronic and hard-copy records.
• Coordinates billing including inputting billable/non-billable time and invoices.
• Prepares expense reports and reimbursement requests.
• Supports New Client Intake and conflicts checks.
• Maintains client confidentiality.

Skills

Transcription

Data entry

Editing

Research

Communication

Calendar management

Billing processing

Confidentiality

Tools

FileSite/iManage

Chrome River

Job description

Target Salary: $80,000 - $100,000 (DOE) with OT and Bonus as additional compensation

Primary Functions

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines.
• Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner.
• Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel.
• Provides historical reference by developing and utilizing the filing and retrieval systems.
• Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary.
• Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices.
• Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
• Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
• Maintains client confidences by keeping client/attorney information confidential.