Senior Legal Assistant

Plona Partners; Austin (TX); Hybrid; USD 70,000 - 100,000; Full time

Job summary

A top-ranked law firm is seeking a Legal Secretary for a hybrid role based in Midtown. Duties include transcribing and managing legal documents, coordinating billing, and supporting attorneys with their schedules. Ideal candidates will have proficiency in legal document preparation and strong organizational skills. This full-time position offers a competitive salary range of $70,000 - $100,000 depending on experience.

Qualifications

• Experience in a legal environment preferred.
• Strong organizational skills required.
• Proficiency in electronic filing systems.

Responsibilities

• Transcribe, format, and edit legal documents.
• Manage attorneys’ calendars and appointments.
• Coordinate billing and invoicing for clients.

Skills

Transcription

Legal research

Calendar management

Document preparation

Tools

FileSite/iManage

Chrome River

Job description

Overview

Position: Legal Secretary, Litigation

Law Firm: Top 200 Ranked Globally

Location: Midtown

On-site Schedule: Hybrid (3/4) days

Base pay range: $70,000.00/yr - $100,000.00/yr

Target Salary: $80,000 - $100,000 (DOE) with OT and Bonus as additional compensation

This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

\u00a0

Responsibilities

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines.
• Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner.
• Maintains attorneys\' calendars by planning and scheduling conferences, teleconferences, depositions and travel.
• Provides historical reference by developing and utilizing the filing and retrieval systems.
• Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary.
• Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices.
• Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
• Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
• Maintains client confidences by keeping client/attorney information confidential.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal, Administrative, and Analyst

Industries

• Law Practice and Legal Services

Referrals increase your chances of interviewing at Plona Partners by 2x