Legal Secretary, AmLaw50 (Hybrid)

Plona Partners; San Francisco (CA); On-site; USD 90,000 - 115,000; Full time

Job summary

A law firm in San Francisco is seeking a detail-oriented individual to manage various legal matters, including preparing legal documents and coordinating client communication. Responsibilities include editing, tracking documents, maintaining filing systems, and organizing meetings. The ideal candidate will ensure compliance with billing processes and manage open client matters effectively. This role offers a target salary of $90,000 - $115,000 with additional compensation such as overtime and bonuses.

Responsibilities

• Coordinates and tracks numerous legal matters of all types.
• Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.
• Prepares and finalizes legal documents for e-Filing and filing via PACER.
• Communicates directly and on behalf of attorneys with third parties.
• Creates, executes, and monitors systems to manage client workflow and documentation.
• Organizes and coordinates conference calls and client meetings.
• Reviews and edits bills and facilitates prompt responses to client billing inquiries.
• Maintains a multitude of open client matters in Serengeti.
• Maintains electronic and paper files following guidelines.
• Coordinates and/or books travel arrangements.

Job description

Target Salary: $90,000 - $115,000 (DOE) with OT and Bonus as additional compensation

Job Description

• Coordinates and tracks numerous legal matters of all types.
• Creates, edits, formats, and proofreads documents including agreements, contracts, plans, etc.
• Prepares and finalizes legal documents for e-Filing and filing via PACER.
• Communicates directly and on behalf of attorneys with third parties, including client representatives, other companies, and other institutions.
• Creates, executes, and monitors systems to manage client workflow, tasks, and documentation.
• Creates, edits, formats, and proofreads various documents, appropriately maintaining such documents within the firm’s file management system.
• Organizes and coordinates conference calls and client meetings.
• Prepares new client matter requests and coordinates approval, conflict search processes, and new matter letters.
• Reviews and edits bills and related reports according to client billing arrangements and facilitates prompt responses to client billing inquiries.
• Maintains a multitude of open client matters in Serengeti.
• Maintains electronic and paper files following Firm and client service team guidelines.
• Maintains and monitors attorney calendars.
• Coordinates and/or books travel arrangements.
• Prepares, tracks and maintains attorney expenses in Chrome River.