Litigation Legal Secretary

Plona Partners; San Diego (CA); Hybrid; USD 120,000 - 160,000; Full time

Job summary

A top law firm in San Diego is seeking a Legal Secretary specializing in litigation. The role involves transcribing legal documents, managing attorneys' calendars, and coordinating billing. Candidates should have strong legal research skills and experience with electronic filing systems. This full-time position offers a competitive salary range of $120,000 to $160,000 annually, with a hybrid work schedule.

Qualifications

• Proficient in transcribing and formatting legal documents.
• Experience with electronic filing and maintaining attorney calendars.
• Strong organizational skills for managing information and deadlines.

Responsibilities

• Producing information by transcribing and formatting text.
• Transmitting information to courts by electronic filing.
• Maintaining attorneys' calendars and scheduling conferences.

Skills

Transcribing

Legal research

Drafting correspondence

Scheduling

Billing coordination

Tools

FileSite/iManage

Chrome River

Job description

1 day ago Be among the first 25 applicants

This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $160,000.00/yr

Position: Legal Secretary, Litigation

Law Firm: Top 200 Ranked Globally

Location: Midtown

Onsite Schedule: Hybrid (4) days

Target Salary: $120,000 - $160,000 (DOE) with OT and Bonus as additional compensation

Primary Functions

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
• Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines.
• Conserves attorneys’ time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions; coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time sensitive manner.
• Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions and travel.
• Provides historical reference by developing and utilizing the filing and retrieval systems.
• Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary.
• Represents attorneys by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices.
• Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
• Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
• Maintains client confidences by keeping client/attorney information confidential.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Legal, Administrative, and Analyst

Industries

• Law Practice and Legal Services

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