Litigation Legal Assistant: Filings, Calendars & Billing

The Phoenix Group; Boston (MA); Sur place; USD 55 000 - 90 000; Plein temps

Résumé du poste

The Phoenix Group Advisors in Boston, MA is seeking a detail-oriented Legal Administrative Assistant to support attorneys with document management, calendars, and filings. You will draft, proofread, and file legal documents, handle confidential client information, and coordinate billing and correspondence to ensure deadlines are met.

Ideal candidates have 3–5 years of legal admin experience, strong MS Office skills, and an ability to work under pressure while maintaining accuracy and discretion

Qualifications

• 3–5 years of legal administrative or legal assistant experience, preferably within a litigation practice.
• Bachelor’s degree or equivalent education and experience.
• Strong knowledge of litigation procedures, court rules, filing requirements, and legal deadlines.
• Proficiency in Microsoft Word and Outlook; familiarity with legal document management and billing systems.
• Excellent written and verbal communication skills, with proofreading, editing, and organizational abilities.
• Ability to prepare and transcribe legal documents with a typing speed of ~60 wpm.
• Strong time management skills and ability to meet deadlines in a fast-paced environment.
• High level of accuracy and discretion when handling confidential information.

Responsabilités

• Prepare, revise, and proofread legal documents, correspondence, memoranda, and other materials with accuracy and detail.
• Manage electronic documents and maintain organized files using the organization’s document management system.
• Handle incoming calls, take messages, and coordinate correspondence.
• Maintain attorney calendars, track deadlines, and manage scheduling through Outlook.
• Prepare and submit electronic court filings in accordance with procedures and deadlines.
• Open new matters, initiate conflict checks, maintain client and administrative files, and coordinate file closing.
• Respond to client inquiries professionally and ensure timely follow-up.
• Schedule meetings and calendar commitments for assigned attorneys.
• Assist with billing processes, including reviewing, editing, and proofreading invoices and billing records.
• Enter attorney time and related information into the billing system accurately and within deadlines.
• Provide administrative support and backup coverage to colleagues to ensure continuity of department operations.
• Maintain strict confidentiality when handling sensitive client information and legal matters.

Connaissances

Proofreading

Editing

Organizational skills

Communication skills

Time management

Formation

Bachelor’s degree or equivalent

Outils

Microsoft Word

Microsoft Outlook

Billing systems

Description du poste

The Phoenix Group Advisors in Boston, MA is seeking a detail-oriented Legal Administrative Assistant to support attorneys with document management, calendars, and filings. You will draft, proofread, and file legal documents, handle confidential client information, and coordinate billing and correspondence to ensure deadlines are met.

Ideal candidates have 3–5 years of legal admin experience, strong MS Office skills, and an ability to work under pressure while maintaining accuracy and discretion