Litigation Administrative Specialist

The Phoenix Group; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Phoenix Group Advisors in Boston, MA is seeking a proactive Legal Administrative Assistant to support attorneys in a fast-paced litigation practice. You will prepare and proofread legal documents, manage calendars, and handle confidential client information with discretion.

Your role includes maintaining document management workflows, submitting electronic filings, and assisting with billing and time entry while ensuring deadlines are met.

Qualifications

• Three to five years of legal administrative or legal assistant experience, preferably within a litigation practice.
• Bachelor’s degree or equivalent combination of education and experience.
• Strong knowledge of litigation procedures, court rules, filing requirements, and legal deadlines.
• Proficiency in Microsoft Office, particularly Word and Outlook; familiarity with legal document management and billing systems preferred.
• Excellent written and verbal communication skills, with strong proofreading, editing, and organizational abilities.

Responsibilities

• Prepare, revise, and proofread legal documents, correspondence, memoranda, and other materials with a high degree of accuracy and attention to detail.
• Manage electronic documents and maintain organized files using the organization’s document management system.
• Handle incoming calls, take messages, and coordinate incoming and outgoing correspondence.
• Maintain attorney calendars, track deadlines, and manage scheduling through Outlook.
• Prepare and submit electronic court filings in accordance with applicable procedures and deadlines.
• Open new matters, initiate conflict checks, maintain client and administrative files, and coordinate file closing and records storage.
• Respond to client inquiries professionally and ensure timely follow-up.
• Schedule meetings, appointments, and other calendar commitments for assigned attorneys.
• Assist with billing processes, including reviewing, editing, and proofreading invoices and billing records.
• Enter attorney time and related information into the billing system accurately and within established deadlines.
• Provide administrative support and backup coverage to colleagues to ensure continuity of department operations.
• Maintain strict confidentiality when handling sensitive client information and legal matters.

Skills

Legal administration experience

Litigation knowledge

Proofreading and editing

Microsoft Office proficiency

Time management

Education

Bachelor’s degree or equivalent

Tools

Document management system

Billing systems

Legal billing software

Job description

The Phoenix Group Advisors in Boston, MA is seeking a proactive Legal Administrative Assistant to support attorneys in a fast-paced litigation practice. You will prepare and proofread legal documents, manage calendars, and handle confidential client information with discretion.

Your role includes maintaining document management workflows, submitting electronic filings, and assisting with billing and time entry while ensuring deadlines are met.