Practice Assistant

The Phoenix Group; Boston (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

The Phoenix Group Advisors is seeking a capable legal administrative professional in Boston to support attorneys with preparing and proofreading documents, managing calendars, and handling court filings. You will maintain organized files and confidential client information while coordinating correspondence and billing tasks.

The role requires 3–5 years in a legal environment, proficiency in Word and Outlook, and familiarity with document management and billing systems.

Qualifications

• Three to five years of legal administrative or legal assistant experience, preferably within a litigation practice.
• Bachelor’s degree or equivalent combination of education and experience.
• Strong knowledge of litigation procedures, court rules, filing requirements, and legal deadlines.
• Proficiency in Microsoft Office, particularly Word and Outlook; familiarity with legal document management and billing systems preferred.

Responsibilities

• Prepare, revise, and proofread legal documents, correspondence, memoranda, and other materials with a high degree of accuracy and attention to detail.
• Manage electronic documents and maintain organized files using the organization’s document management system.
• Handle incoming calls, take messages, and coordinate incoming and outgoing correspondence.
• Maintain attorney calendars, track deadlines, and manage scheduling through Outlook.
• Prepare and submit electronic court filings in accordance with applicable procedures and deadlines.
• Open new matters, initiate conflict checks, maintain client and administrative files, and coordinate file closing and records storage.
• Respond to client inquiries professionally and ensure timely follow-up.
• Schedule meetings, appointments, and other calendar commitments for assigned attorneys.
• Assist with billing processes, including reviewing, editing, and proofreading invoices and billing records.
• Enter attorney time and related information into the billing system accurately and within established deadlines.
• Provide administrative support and backup coverage to colleagues to ensure continuity of department operations.
• Maintain strict confidentiality when handling sensitive client information and legal matters.

Skills

Legal administrative experience

Litigation experience

Proofreading/editing

Typing speed 60 wpm

Strong written and verbalCommunication

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Outlook

Legal document management system

Billing software

Job description

• Prepare, revise, and proofread legal documents, correspondence, memoranda, and other materials with a high degree of accuracy and attention to detail.
• Manage electronic documents and maintain organized files using the organization’s document management system.
• Handle incoming calls, take messages, and coordinate incoming and outgoing correspondence.
• Maintain attorney calendars, track deadlines, and manage scheduling through Outlook.
• Prepare and submit electronic court filings in accordance with applicable procedures and deadlines.
• Open new matters, initiate conflict checks, maintain client and administrative files, and coordinate file closing and records storage.
• Respond to client inquiries professionally and ensure timely follow-up.
• Schedule meetings, appointments, and other calendar commitments for assigned attorneys.
• Assist with billing processes, including reviewing, editing, and proofreading invoices and billing records.
• Enter attorney time and related information into the billing system accurately and within established deadlines.
• Provide administrative support and backup coverage to colleagues to ensure continuity of department operations.
• Maintain strict confidentiality when handling sensitive client information and legal matters.

Knowledge, Skills, and Qualifications

• Three to five years of legal administrative or legal assistant experience, preferably within a litigation practice.
• Bachelor’s degree or equivalent combination of education and experience.
• Strong knowledge of litigation procedures, court rules, filing requirements, and legal deadlines.
• Proficiency in Microsoft Office, particularly Word and Outlook; familiarity with legal document management and billing systems preferred.
• Excellent written and verbal communication skills, with strong proofreading, editing, and organizational abilities.
• Ability to prepare and transcribe legal documents, correspondence, and reports from drafts or dictation with a typing speed of approximately 60 words per minute.
• Strong time management skills, with the ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.
• High level of accuracy and attention to detail when reviewing documents and managing records.
• Professional interpersonal skills and the ability to communicate effectively with attorneys, clients, colleagues, and other stakeholders.
• Ability to exercise sound judgment, follow instructions, and handle confidential information with discretion.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.