Litigation Practice Assistant

Gainor Staffing; New York (NY); Hybrid; USD 44,083 - 57,859; Full time

Job summary

A leading national law firm is looking for an experienced Litigation Practice Assistant to support healthcare-related litigation. Candidates should have at least 2 years of experience, be skilled in filing and eDiscovery, and proficient in MS Word and document management systems. This temporary, full-time role will last approximately 6-8 months and is hybrid based in Newark, NJ. You will manage deadlines, prepare pleadings, and maintain case files. Competitive pay ranging from $32 to $42 per hour based on experience is offered.

Qualifications

• 2+ years of experience supporting healthcare-related litigation.
• Ability to support multiple attorneys.
• Proven skills in managing competing deadlines.

Responsibilities

• Track deadlines and manage filings per court rules.
• Prepare and format pleadings and correspondence.
• Maintain electronic and paper case files.

Skills

High-volume filing

eDiscovery

Bates numbering

Time management

Communication

Attention to detail

Microsoft Word

Outlook

Excel

Document management systems

Tools

NetDocuments

3E

Navan

Job description

A leading national law firm is seeking an experienced Litigation Practice Assistant to join the team on a temporary basis.

Who You Are

• A litigation practice assistant with 2+ years of experiencesupporting healthcare-related litigation, preferably FDA, biotech, or pharmaceutical matters
• Skilled in high-volume filing, eDiscovery, and Bates numbering
• Highly organized with strong time management, communication, and attention to detail
• Able to support multiple attorneys and manage competing deadlines
• Proficient in MS Word, Outlook, Excel, and document management systems such as NetDocuments

What You’ll Do

• Track deadlines and manage filings in compliance with local and federal court rules
• Prepare and format pleadings, discovery, and litigation correspondence under tight timelines
• Organize and maintain electronic and paper case files, including Bates stamping and indexing
• Open new matters by running conflict checks and preparing engagement documentation
• Set up client collaboration spaces in NetDocuments
• Manage attorney calendars and schedule meetings, mediations, and arbitrations
• Coordinate travel through Navan and submit expense reports
• Assist with billing, time entry, and Proforma review in 3E
• Collaborate with practice assistants across the office

What Success Looks Like

• Litigation deadlines are met without escalation or rework
• Attorneys trust you to manage priorities independently
• Case files are accurate, organized, and court-ready
• Administrative processes run smoothly during high-demand periods

Pay Rate Range: $32-42 per hour, based on experience

Time Commitment: Temporary, full-time, for approximately 6-8 months

Location: Newark, NJ – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.