Litigation Legal Assistant

The Chicago Hire Company; Chicago (IL); Hybrid; USD 52,000 - 76,000; Full time

Job summary

The Chicago Hire Company, a client law firm in Downtown Chicago, is seeking a Litigation Legal Assistant to support attorneys and the litigation team. The role emphasizes a customer service mindset and professional discretion in handling confidential materials.

The position is hybrid, requiring 3 days in the office per week, with the ability to coordinate calendars, trial prep, and document management across multiple systems.

Qualifications

• At least 3 years of litigation support experience.
• Proficient with Microsoft Office; familiarity with matter management tools preferred.
• Strong organizational skills and ability to handle confidential information.

Responsibilities

• Revise and file routine legal documents such as pleadings, motions, and briefs.
• Collaborate on trial prep and discovery requests and trial binders.
• Ensure case deadlines are tracked and met via workflow systems.
• Submit attorney billable hours and verify compliance with guidelines.
• Manage attorney calendars, schedule meetings, and arrange travel.
• Communicate confidential information with a high level of service.
• Proactively support legal and admin teams as needed.

Skills

Litigation experience

Attention to detail

Customer service

Effective communication

Tools

Microsoft Office Suite

InTapp

Chrome River

I Manage

Job description

Our client, a law firm in Downtown Chicago, is searching for a Litigation Legal Assistant. This role will serve as a key support function for the attorneys and litigation team as a whole. This is an amazing opportunity for an established legal assistant looking to join a dynamic and growing team with an entrepreneurial and customer service mindset.

This is a hybrid position with 3 days in office per week.

Responsibilities:

• Revise and file routine legal documents such as pleadings, motions, and briefs within document management systems.
• Collaborate on trial preparation and the creation of discovery requests and trial binders.
• Ensure case deadlines are documented and met via workflow management systems.
• Submit attorney’s billable hours and review for compliance with firm guidelines and actual services rendered.
• Manage attorney calendars including scheduling meetings, requesting meeting rooms, and booking travel/lodging.
• Communicate often confidential information to internal and external stakeholders with a high level of customer service.
• Proactively support the legal and administrative teams as needed.

Requirements:

• 3+ years of litigation experience required, MDL or class action experience preferred.
• Proficiency in Microsoft Office Suite required, InTapp, Chrome River, and/or I Manage preferred.
• Proven ability to manage dynamic priorities with a high level of detail in a fast-paced environment.
• A customer service work ethic coupled with outstanding communication skills.
• A high level of professionalism and discretion, particularly in the handling of confidential materials.