Litigation Legal Administrative Assistant

Jackson Walker LLP; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading law firm as a Litigation Legal Administrative Assistant in San Antonio, where you will provide essential support to attorneys and clients. This role is perfect for someone with strong organizational and communication skills, who thrives in a fast-paced environment. You will manage legal documents, assist with e-filings, and ensure the smooth operation of legal services. The firm offers a collaborative atmosphere where your contributions will directly impact client satisfaction and case management. If you have a passion for the legal field and a knack for multitasking, this is the opportunity for you!

Qualifications

• 3+ years of experience in a law firm environment required.
• Proficient in legal documents and MS Office applications.

Responsibilities

• Provide secretarial and administrative support to attorneys.
• Draft pleadings and maintain organized files for cases.

Skills

Customer Service

Legal Document Formatting

MS Office Proficiency

Time Management

Communication Skills

Organizational Skills

Education

Bachelor’s Degree

High School Diploma or GED

Tools

Document Management System (iManage)

e-Filing Software

Job description

Career Opportunities with Jackson Walker

A great place to work.

Current job opportunities are posted here as they become available.

Litigation Legal Administrative Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Litigation Legal Administrative Assistant

FLSA Status: Non-Exempt

Reports To: Office Manager

Jackson Walker, Texas’ largest law firm, has an exciting full-time employment opportunity for a Litigation Legal Administrative Assistant in our San Antonio office. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard pleadings, correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize files.
• Participate in the timely review and submission of prebills and/or client bills.
• Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Maintain attorney-specific case lists, charts, and status of cases and outcomes.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

QUALIFICATIONS:

• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).
• Experience with time entry, e-Filing, and database software.
• Experience opening files and running conflict checks.
• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
• Ability to work effectively and proactively within a team environment.
• Strong time management skills and the ability to work under pressure in a fast-paced environment.
• Ability to coordinate multiple tasks concurrently and to meet deadlines.
• Strong organizational skills, interpersonal skills, and attention to detail.
• Ability to handle confidential documents and information appropriately.

Education:

• Bachelor’s degree from an accredited college or university preferred.
• High school diploma or GED required.

Years of Experience:

• Minimum of 3 years’ prior experience in a law firm environment

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.