Litigation & IP Legal Assistant — Hybrid, $80k–$95k

Plona Partners; Phoenix (AZ); Hybrid; USD 80,000 - 95,000; Full time

Job summary

Plona Partners in Phoenix, AZ is seeking a Litigation Legal Secretary to support a group of five attorneys in an award-winning litigation department. The position is hybrid, based in the PHX office, and offers a base salary in the range of $80,000 to $95,000 plus overtime and bonus.

Responsibilities include intake applications, conflict checks, accurate time entry, file management, client billing, travel arrangements, and coordinating calendars.

Responsibilities

• Assist attorneys with new business/matter intaking applications and conflict checks
• Accurately enter attorney time into the timekeeping system to meet weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.
• Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports.
• Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)
• Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.

Job description

Plona Partners in Phoenix, AZ is seeking a Litigation Legal Secretary to support a group of five attorneys in an award-winning litigation department. The position is hybrid, based in the PHX office, and offers a base salary in the range of $80,000 to $95,000 plus overtime and bonus.

Responsibilities include intake applications, conflict checks, accurate time entry, file management, client billing, travel arrangements, and coordinating calendars.