Litigation Assistant | Expert Legal Admin & Calendars

AAA Auto Club Enterprises; Ventura (CA); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health coverage

401(K) saving plans with company match

Tuition assistance

Floating holidays and PTO

Paid parental leave

Wellness programs

Employee discounts

Job summary

AAA Auto Club Enterprises seeks an experienced Litigation Assistant to provide high-level administrative and legal support to one or more attorneys. You will manage legal documents, court deadlines, and attorney calendars, ensuring efficient handling of litigation matters.

The role requires a High School Diploma or GED, 4+ years of legal administrative experience, and strong written and verbal communication skills. Proficiency with MS Office and case management systems is essential for success.

Qualifications

• Requires High School Diploma or GED.
• 4+ years of legal secretary/assistant or comparable experience.
• Strong experience preparing legal documents and supporting litigation matters.
• Excellent written and verbal communication skills.
• Exceptional proofreading, grammar, and document formatting abilities.
• Ability to manage multiple priorities while meeting critical deadlines.
• Proficiency with MS Office and case management systems.
• Knowledge of legal terminology, court procedures, and litigation processes.

Responsibilities

• Prepare, edit, proofread, and process legal documents including pleadings, motions, notices, complaints, summonses, and filings.
• Ensure all documents are prepared and filed in compliance with court rules and procedures.
• Maintain and update information in the case management system.
• Manage attorney calendars and scheduling of hearings and court appearances.
• Maintain organized legal files and records per retention guidelines.
• Monitor litigation deadlines with a detailed diary system.
• Process incoming and outgoing mail per department procedures.
• Maintain technical files and assist with payment drafts and related tasks.
• Provide exceptional customer service and professional support to attorneys and team.

Skills

Communication skills

Proofreading

Document formatting

Time management

Customer service

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Case management systems

Legal software applications

MS Office

Job description

AAA Auto Club Enterprises seeks an experienced Litigation Assistant to provide high-level administrative and legal support to one or more attorneys. You will manage legal documents, court deadlines, and attorney calendars, ensuring efficient handling of litigation matters.

The role requires a High School Diploma or GED, 4+ years of legal administrative experience, and strong written and verbal communication skills. Proficiency with MS Office and case management systems is essential for success.