Litigation Assistant

Auto Club Of Southern Calif; Ventura (CA); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health coverage

401(K) saving plans with company match

Tuition assistance

Floating holidays and PTO

Paid parental leave

Wellness programs

Employee discounts

Job summary

Auto Club Enterprises in California is seeking a Litigation Assistant to provide high‑level administrative and legal support to attorneys. You will manage legal documents, court deadlines, attorney calendars, and case files while delivering professional client service.

The ideal candidate has 4+ years of litigation support experience, strong document prep skills, and excellent written/verbal communication. Proficiency with MS Office and case management systems is required.

Qualifications

• 4+ years of legal secretary, legal assistant, or comparable legal administrative experience.
• High School Diploma or GED.
• Strong experience preparing legal documents and supporting litigation matters.
• Excellent written and verbal communication skills.
• Exceptional proofreading, grammar, and document formatting abilities.

Responsibilities

• Prepare, edit, proofread, and process a variety of legal documents (pleadings, motions, notices, complaints, summonses, opinions, forms, and correspondence).
• Ensure documents are filed in compliance with court rules and procedures.
• Maintain and update the case management system with documents, correspondence, billing info, expenditures, and activity.
• Manage attorney calendars by scheduling meetings, hearings, and appearances; resolve conflicts.
• Maintain organized legal files and records per retention guidelines.
• Monitor litigation deadlines and maintain a detailed diary system for compliance.
• Process incoming/outgoing mail per department procedures.
• Maintain technical files, records, reports, and assist with payment drafts and admin tasks.
• Provide exceptional customer service and professional support to attorneys and team members.

Skills

Legal document prep

Litigation support

Communication skills

Proofreading

Multi-tasking

MS Office

Legal terminology

Case management

Teamwork

Customer service

Education

High School Diploma or GED

Tools

MS Office

Case management software

Job description

Litigation Assistant

We are seeking an experienced Litigation Assistant to provide high-level administrative and legal support to one or more attorneys. In this role, you will play a critical part in managing legal documentation, maintaining court deadlines, coordinating attorney schedules, and ensuring the efficient handling of litigation matters.

If you thrive in a fast-paced legal environment, possess outstanding organizational skills, and have a passion for delivering exceptional support, we'd love to hear from you.

What You'll Do

• Prepare, edit, proofread, and process a variety of legal documents, including pleadings, motions, notices, complaints, summonses, legal opinions, court forms, and correspondence.


• Ensure all documents are prepared and filed in compliance with court rules, legal standards, and established procedures.


• Maintain and update information within the case management system, including legal documents, correspondence, billing information, expenditures, and case activity.


• Manage attorney calendars by scheduling meetings, hearings, court appearances, and other appointments while proactively resolving scheduling conflicts.


• Maintain organized legal files and records in accordance with office standards and retention guidelines.


• Monitor litigation deadlines and maintain a detailed diary system to ensure compliance with statutory and court requirements.


• Process incoming and outgoing mail in accordance with department procedures.


• Maintain accurate technical files, records, reports, and documentation while assisting with payment drafts and related administrative tasks.


• Serve as a trusted support partner to attorneys and team members by providing exceptional customer service and professionalism.

What You'll Bring

• High School Diploma or GED.


• 4+ years of legal secretary, legal assistant, or comparable legal administrative experience.


• Strong experience preparing legal documents and supporting litigation matters.


• Excellent written and verbal communication skills.


• Exceptional proofreading, grammar, and document formatting abilities.


• Ability to manage multiple priorities while meeting critical deadlines.


• Proficiency with MS Office.


• Knowledge of legal terminology, court procedures, and litigation processes.


• Experience working with case management systems and legal software applications.


• Demonstrated strengths in customer service, teamwork, continuous improvement, and attention to detail.

#LI-LG1

The starting pay range for this position is: $28.93 - $38.53 Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

Remarkable benefits:

• Health coverage for medical, dental, vision


• 401(K) saving plans with company match AND Pension


• Tuition assistance


• Floating holidays and PTO for community volunteer programs


• Paid parental leave


• Wellness programs


• Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity - we win. All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

\"Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.\"

AAA is an Equal Opportunity Employer

Our organization participates in E-Verify

The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).