Litigation Assistant

AAA Auto Club Enterprises; Ventura (CA); On-site; USD 40,000 - 53,000; Full time

Benefits offered by this job

Health coverage

401(K) saving plans with company match

Tuition assistance

Floating holidays and PTO

Paid parental leave

Wellness programs

Employee discounts

Job summary

AAA Auto Club Enterprises seeks an experienced Litigation Assistant to provide high-level administrative and legal support to one or more attorneys. You will manage legal documents, court deadlines, and attorney calendars, ensuring efficient handling of litigation matters.

The role requires a High School Diploma or GED, 4+ years of legal administrative experience, and strong written and verbal communication skills. Proficiency with MS Office and case management systems is essential for success.

Qualifications

• Requires High School Diploma or GED.
• 4+ years of legal secretary/assistant or comparable experience.
• Strong experience preparing legal documents and supporting litigation matters.
• Excellent written and verbal communication skills.
• Exceptional proofreading, grammar, and document formatting abilities.
• Ability to manage multiple priorities while meeting critical deadlines.
• Proficiency with MS Office and case management systems.
• Knowledge of legal terminology, court procedures, and litigation processes.

Responsibilities

• Prepare, edit, proofread, and process legal documents including pleadings, motions, notices, complaints, summonses, and filings.
• Ensure all documents are prepared and filed in compliance with court rules and procedures.
• Maintain and update information in the case management system.
• Manage attorney calendars and scheduling of hearings and court appearances.
• Maintain organized legal files and records per retention guidelines.
• Monitor litigation deadlines with a detailed diary system.
• Process incoming and outgoing mail per department procedures.
• Maintain technical files and assist with payment drafts and related tasks.
• Provide exceptional customer service and professional support to attorneys and team.

Skills

Communication skills

Proofreading

Document formatting

Time management

Customer service

Teamwork

Attention to detail

Education

High School Diploma or GED

Tools

Case management systems

Legal software applications

MS Office

Job description

We are seeking an experienced Litigation Assistant to provide high-level administrative and legal support to one or more attorneys. In this role, you will play a critical part in managing legal documentation, maintaining court deadlines, coordinating attorney schedules, and ensuring the efficient handling of litigation matters. If you thrive in a fast-paced legal environment, possess outstanding organizational skills, and have a passion for delivering exceptional support, we'd love to hear from you.

What You'll Do

• Prepare, edit, proofread, and process a variety of legal documents, including pleadings, motions, notices, complaints, summonses, legal opinions, court forms, and correspondence.
• Ensure all documents are prepared and filed in compliance with court rules, legal standards, and established procedures.
• Maintain and update information within the case management system, including legal documents, correspondence, billing information, expenditures, and case activity.
• Manage attorney calendars by scheduling meetings, hearings, court appearances, and other appointments while proactively resolving scheduling conflicts.
• Maintain organized legal files and records in accordance with office standards and retention guidelines.
• Monitor litigation deadlines and maintain a detailed diary system to ensure compliance with statutory and court requirements.
• Process incoming and outgoing mail in accordance with department procedures.
• Maintain accurate technical files, records, reports, and documentation while assisting with payment drafts and related administrative tasks.
• Serve as a trusted support partner to attorneys and team members by providing exceptional customer service and professionalism.

What You'll Bring

• High School Diploma or GED.
• 4+ years of legal secretary, legal assistant, or comparable legal administrative experience.
• Strong experience preparing legal documents and supporting litigation matters.
• Excellent written and verbal communication skills.
• Exceptional proofreading, grammar, and document formatting abilities.
• Ability to manage multiple priorities while meeting critical deadlines.
• Proficiency with MS Office.
• Knowledge of legal terminology, court procedures, and litigation processes.
• Experience working with case management systems and legal software applications.
• Demonstrated strengths in customer service, teamwork, continuous improvement, and attention to detail.

The starting pay range for this position is: $28.93 - $38.53

Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

Remarkable benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity – we win. All of Us! With our national brand recognition, long-standing reputation since 1900, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

“Through dedicated employees we proudly deliver legendary service and beneficial products that provide members peace of mind and value.”

AAA is an Equal Opportunity Employer

Our organization participates in E-Verify

The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).