Legal Assistant

Novate Legal Search; West Hollywood (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Novate Legal Search is looking for a Litigation Legal Secretary based in West Hollywood, California. The successful candidate will provide administrative support to attorneys, manage client relationships, and ensure confidentiality. This role involves drafting legal documents, filing in courts, and processing client billing.

Applicants should have a minimum of 5 years litigation secretarial experience, preferably with a background in entertainment law, and possess strong Microsoft Office skills. Flexibility to work overtime is also required.

Qualifications

• Minimum of 5 years of litigation secretarial experience required.
• Entertainment Litigation experience is a plus.
• Ability to prioritize multiple attorney assignments.

Responsibilities

• Input, revise, and finalize correspondence and legal documents.
• File legal documents in federal and state courts.
• Proofread documents for appropriate formatting and grammar.
• Maintain good relations with clients.
• Schedule appointments and arrange meetings.
• Process client billing and assist with billing reviews.

Skills

Strong proofreading skills

Attention to detail

Solid grammar/spelling skills

High proficiency with Microsoft Word

High proficiency with Microsoft Outlook

High proficiency with Microsoft Excel

Legal citation expertise

Legal terminology expertise

Organizational skills

Flexibility to work overtime

Tools

iManage

Compulaw

Job description

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-to-day

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Process client billing. Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
• Other duties and projects as assigned.

You Have

• A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with iManage, Compulaw or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.