Litigation Administrative Assistant - Hybrid (Phoenix)

Addison Group; Phoenix (AZ); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Hybrid schedule after onboarding

37.5-hour workweek

Professional growth opportunities

Collaborative legal environment

Competitive hourly compensation

Job summary

Addison Group in Phoenix, AZ is seeking a Legal Administrative Assistant to support attorneys in a fast-paced legal environment. The role emphasizes organization, deadline management, and confidential handling of client matters.

Initial onsite work with a hybrid schedule after onboarding aims to balance in-office collaboration with flexibility. Candidates should have 3+ years of legal administrative experience, litigation exposure, and proficiency in Microsoft Office, iManage, and Intapp.

Qualifications

• 3+ years of experience as a Legal Administrative Assistant or similar legal support professional.
• Litigation experience is required.
• Experience supporting attorneys in a law firm or legal department environment.
• Familiarity with Arizona law and Arizona courts.
• Experience working with Microsoft Office Suite.
• Experience with iManage.
• Experience with Intapp.
• Strong organizational, communication, proofreading, and time-management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to exercise discretion when handling confidential information.
• Strong attention to detail and ability to work effectively in a team environment.

Responsibilities

• Provide administrative and legal support to multiple attorneys in a fast-paced environment.
• Manage professional communications, including phone calls, email correspondence, and other incoming requests.
• Coordinate meetings, conference rooms, technology needs, and related logistics.
• Maintain attorney calendars and coordinate internal and external meetings.
• Organize and maintain electronic and physical client files and legal records.
• Assist with opening new clients and matters and coordinating related administrative processes.
• Prepare and submit attorney time entries, expense reports, and other administrative requests.
• Support billing activities, including reviewing pre-bills, making necessary edits, and assisting with invoice preparation.
• Prepare, format, proofread, and edit legal documents and correspondence.
• Assist with document comparisons, cross-referencing, transcription, and document management.
• Coordinate attorney travel arrangements and prepare itineraries.
• Track CLE requirements and maintain related records for assigned attorneys.
• Assist with legal filings, research, and preparation of materials as needed.
• Research and organize relevant case law, statutes, legal publications, codes, and other legal resources.
• Support special projects, meetings, and events as assigned.
• Maintain confidentiality when handling sensitive client, attorney, and firm information.
• Collaborate with other legal administrative professionals and shared-service teams to support overall workflow.

Skills

Litigation experience

Microsoft Office

Arizona law familiarity

Attention to detail

Time management

Confidentiality

Communication skills

Document management

Tools

iManage

Intapp

Job description

Addison Group in Phoenix, AZ is seeking a Legal Administrative Assistant to support attorneys in a fast-paced legal environment. The role emphasizes organization, deadline management, and confidential handling of client matters.

Initial onsite work with a hybrid schedule after onboarding aims to balance in-office collaboration with flexibility. Candidates should have 3+ years of legal administrative experience, litigation exposure, and proficiency in Microsoft Office, iManage, and Intapp.