Legal Administrative Assistant - Hybrid | 401k & PTO

Wilson Elser - Attorneys; Baltimore (MD); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser in Baltimore is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to support high-quality legal services.

Qualifications include 3+ years in an administrative role, familiarity with legal terminology, and experience with electronic filing systems.

Qualifications

• 3+ years of administrative experience, preferably in a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems preferred.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities.
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress).
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system.
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquiries.
• Prepare expense reports and assist with travel arrangements.
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections.
• Support additional projects and operational initiatives as needed.

Skills

Administrative experience

Legal terminology familiarity

Communication skills

Organizational skills

Confidentiality

Education

High school Diploma or equivalent

Tools

Electronic filing systems

Document management system

Job description

Wilson Elser in Baltimore is seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role helps manage case matters, coordinate filings and calendars, and ensure seamless communication to support high-quality legal services.

Qualifications include 3+ years in an administrative role, familiarity with legal terminology, and experience with electronic filing systems.