Litigation Admin Specialist - Detail-Oriented

Warner Norcross + Judd; Grand Rapids (MI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Firm-paid life insurance and long-term

Disability coverage

401(k) with employer contribution or 2

Paid time off and holidays

Remote work flexibility

Wellness programs

Employee assistance program

Professional development and growth

Job summary

Warner Norcross + Judd seeks a Litigation Legal Assistant in Grand Rapids, MI. The role provides comprehensive support to timekeeping teams, including Partners and Associates, focusing on employment and labor matters. Typical hours are 8 am–5 pm, Monday–Friday, in-office.

The ideal candidate brings 3+ years of litigation experience, strong organizational skills, and proficiency with Microsoft Office. Primary duties include document preparation, file management, and billing coordination within a

Qualifications

• Minimum high school diploma or equivalent; associate or bachelor’s degree preferred.
• 3+ years of experience in litigation.
• Experience with litigation procedures and court filing; Kent County preferred.
• Proficient in Microsoft Office; prior office experience required.

Responsibilities

• Prepare, type, and format correspondence and legal documents with accuracy.
• Proofread documents for spelling, grammar, and formatting.
• Maintain electronic client files and ensure proper filing of emails and docs.
• Open new matters and verify client information per firm procedures.
• Coordinate delivery of documents through courier or hand delivery.
• Manage attorney calendars, travel, expenses, meetings, and logistics.
• Review time entries to ensure accuracy before deadlines.
• Process client billing memos and coordinate special billing when needed.
• Delegate tasks to support staff and vendors to improve workflow.
• Provide coverage for timekeepers when team members are absent.

Skills

Litigation support

MS Office

Time management

Document drafting

Education

High School Diploma or equivalent

Associate or Bachelor's degree preferred

Job description

Warner Norcross + Judd seeks a Litigation Legal Assistant in Grand Rapids, MI. The role provides comprehensive support to timekeeping teams, including Partners and Associates, focusing on employment and labor matters. Typical hours are 8 am–5 pm, Monday–Friday, in-office.

The ideal candidate brings 3+ years of litigation experience, strong organizational skills, and proficiency with Microsoft Office. Primary duties include document preparation, file management, and billing coordination within a