Litigation Support Specialist

Varnum LLP.; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Varnum LLP in Grand Rapids, MI, is seeking a Litigation Legal Assistant to support the Litigation practice team. This role is 100% in-person and requires at least 2-3 years of prior Legal Assistant experience. The position runs 8:00 a.m.

to 5:00 p.m. Monday-Friday and involves handling pleadings, time-entry, and file maintenance with a client-focused approach. Candidates should be organized, detail-oriented, and capable of working independently or as part of a team.

Qualifications

• Two to three years Legal Assistant experience in a high-volume litigation setting.
• Experience supporting a high-volume Litigation practice, including filing in state and federal courts, required.

Responsibilities

• Participates in a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under attorneys.
• Proofreads and edits attorney time in the billing system; ensures accurate entry of complete information before each monthly deadline.
• Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files documents electronically and physically.
• Transcribes documents from dictation; proofreads and edits all documents for accuracy and professional appearance.
• Open and create new files, perform conflicts checks, maintain client files, and keep files neat.
• Maintain calendars for all case-related dates; prepare documents, copies, binders, and deliver final materials.
• Draft, finalize, and deliver engagement letters; handle mail routing and courier arrangements.
• Answer calls professionally; forward messages; assist with overflow and coverage as needed.
• Attend staff meetings and general office duties; maintain confidentiality in all firm matters.

Skills

MS Office Suite

Transcription

Proofreading

Communication

Organization

Education

High School Diploma

Bachelor’s degree in legal studies or related field

Tools

iManage

Aderant EA Pro

Intapp

Job description

Varnum LLP in Grand Rapids, MI, is seeking a Litigation Legal Assistant to support the Litigation practice team. This role is 100% in-person and requires at least 2-3 years of prior Legal Assistant experience. The position runs 8:00 a.m.

to 5:00 p.m. Monday-Friday and involves handling pleadings, time-entry, and file maintenance with a client-focused approach. Candidates should be organized, detail-oriented, and capable of working independently or as part of a team.