Linguistics Program Coordinator - Student Services

University of Arizona College of Medicine - Phoenix; Tucson, Northern (AZ, KY); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Tuition reduction

Paid time off

Job summary

The University of Arizona’s Department of Linguistics invites applications for the Program Coordinator role, supporting curriculum and enrollment across undergraduate and graduate programs, along with administrative duties for the department.

They will work alongside other staff and faculty to ensure all programs operate properly and provide additional program coordination support for small degree programs within the college.

Qualifications

• Knowledge with higher education policies, practices, and administrative processes.
• Knowledge of Microsoft Excel or other spreadsheet applications.
• Skill in coordinating and communicating policies and procedures across university systems and departments.

Responsibilities

• Assist with registration of undergraduate and graduate students to ensure all students are registered for independent studies, internships, thesis, research, dissertation units preceptors and direct research.
• Responsible for submitting new courses, modifications, and course deletions for undergraduate and graduate programs.
• Maintain and update schedule of classes.
• Monitor class enrollments, SCH, majors and support the administrative and business staff with the temporary teaching budget, teaching assignments and reporting.
• Submit department proposals for new majors, minors and certificates.
• Support directors of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees.
• Maintaining student departmental files, course syllabi, teacher course evaluations, change of grade forms, etc.
• Maintain and process external award process.
• Coordinate graduate student admission process to include processing applications, communication with applicants, admission letters and GradApp system management.
• Assist with TA and RA assignments this includes preparing letters, distributing contracts and performance evaluations.
• Coordinate written and oral comprehensive exams, PhD defenses and program assessments.
• Maintain graduate student files and handbook.
• Process external awards for Scholarships, Fellowships and Placeholders.
• Attend relevant department meetings and provide support including maintaining meeting notes and agendas.
• Coordinate and assist department personnel on logistics for travel, recruitment, orientation and graduation events, committee meetings, orientations, speaker visits, retreats, and outreach activities.
• Assist staff with additional projects.
• Maintain and update departmental website, social media, video displays and promotional materials.
• Coordinate the faculty Promotion and Tenure process.
• Assist with reporting including Academic Program Review / Accreditation.

Skills

Higher education policies

Microsoft Excel

Coordination across university systems

Education

Bachelor's degree

Job description

The University of Arizona’s Department of Linguistics invites applications for the Program Coordinator role, supporting curriculum and enrollment across undergraduate and graduate programs, along with administrative duties for the department.

They will work alongside other staff and faculty to ensure all programs operate properly and provide additional program coordination support for small degree programs within the college.